Senior Finance Officer

1 week ago

Hanoi, Hanoi, Vietnam WVV Full time

Job code:

Location:
Hanoi

Term:
Full-time

Deadline:
March 21, 2023

Background


World Vision is a Christian relief, development and advocacy organization working to improve the quality of life of people, especially children who are marginalized and living in poverty.

World Vision helps all who are in need, regardless of their religion, race, ethnicity or gender. As a child-focused organization, WV's work focuses on children, ensuring they are protected and their basic needs are met. World Vision Vietnam (WVV) has been funded 13 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and Private Non-Sponsorship (PNS)/grants (30%). WVV employs about 430 staff, of which 93% are Vietnamese nationals.


WVV is operating in 4 zones: North 1 (Hoa Binh, Dien Bien), North 2 (Yen Bai, Tuyen Quang, Hai Phong), Central (Thanh Hoa, Quang Tri and Da Nang) and South (Quang Nam, Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong).

WVV's Area Program (AP) usually focuses within one administrative district of a province which populated by ethnic minority people with high rates of poverty.

A uniqueness of WVV's Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis.

Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.


Finance is a support function of WVV with the main responsibilities of maintaining and strengthening the accountability and stewardship over the financial resources being entrusted to the organization.


In addition to the requirement of professional and educational background, staff working for the Finance function are required to possess a strong characteristic of honesty and integrity, as well as the ability to arrange and work under high pressure to meet very strict deadlines of financial reports submission.


By working closely with the AP/Project staff and other support staff, Finance function assists the WVV Management in achieving the office objectives by provision of improved financial management, better compliance, better controls and procedures.


Purpose of Position


The position supports WVV to maintain high standards of financial stewardship not only at the National Office but also at the APs/Projects.


The position assists the Senior Finance Manager to ensure financial records comply with WV Financial Policies and Procedures, by assisting with the preparation of accounting reports and statements, reconciling accounts, processing and reviewing journal entries and vouchers, processing National Staff monthly payroll and providing support to achieve all Finance Department and audit requirements.


Key Responsibilities

1. FIELD OFFICE ACCOUNTING FUNCTION (30%)

  • Receive, verify and import voucher interface from Hanoi and APs on Sunsystems ensuring transactions are consistency and accuracy with WV standard chart of accounts and analysis codes
  • Review for accuracy and import NO, Project's budget and budget revisions on Sun systems
  • CAL allocation is done on monthly basis in compliance with Finance Manual
  • Prepare Balance Sheet, Income Statement, Trial Balance along with monthly account closing schedules and annexes
  • Supporting schedules and financial reports are prepared accurately and timely in cooperation with the Finance Department on 10th of each month
  • Maintain accounting systems and data, and present financial data for both internal managerial purposes and external reporting requirements
  • Ensure Fiscal Year End is closed as per GC Closing Instructions and deadlines
  • Track all outstanding advances and payables (more than 30 days) and remind to the relevant staff or Finance Officer in a timely manner
  • Plan, coordinate and complete NO budget within WV standards and deadlines
  • Liaise with AP Managers, Zonal Managers, TPs and Operations Director on project budget preparation, issues and concerns
  • Provide advice to Senior Finance Manager on Accounting and financial management, budget and fund management of projects
  • Provide effective assistances to the Senior Finance Manager and Management Team through various special analysis reports such as: cash balance trend, projects spending pattern, etc. for better and more effective management of the organisation's financial resources
  • Conduct and Report on Annual Insurance survey of all Assets in AP and National Office.

2. GRANT FINANCE (15%)

  • Participate in developing grant budget proposals to ensure accuracy, completeness and competitiveness
  • Provide recommendation for Go/No-Go analysis and decision making for Grant/ PNS project
  • Oversee grant financial management as per Grant Management Guidelines Liaison between Operations, GAM, Finance team at the National Office, Regional Grant Finance

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