Human Resources Executive

4 weeks ago

Việt Nam, Vietnam Tiffany & Co. Full time

**A career at Tiffany inspires our people to dream and realise their dreams..**

Tiffany & Co. is one of the world’s most recognizable luxury jewelry brands. The Tiffany name has become synonymous with elegance, innovative design, fine craftsmanship and creative excellence with a reputation for the finest jewelry and effortless style.

We have an exciting HR Executive opportunity is available within our Vietnam team.

This is a truly varied role where you will support all facets of Human Resources.

You will find yourself collaborating with a highly talented team on work that’s challenging, engaging and incredibly rewarding. You will be trusted, empowered and supported to make a meaningful impact on the professional lives of Tiffany employees in Vietnam market. Here’s your chance to use your knowledge, skills and experience to shine brightly and achieve your ambitions.

The Tiffany HR team are driven to make Tiffany a powerful force for good, for its people, clients, society and the environment. You will join this legacy.

**Key Accountabilities**

Reporting directly to the Director - Human Resources, Australia and New Zealand, this role will be responsible for providing administrative HR support to the HR team, management and employees.

HR Operations Coordination

**Payroll**
- Prepare Monthly Payroll for approval working with external payroll provider and reporting to accounting
- Ensure benefit claims are complaint and reimbursed according to benefit policy
- Ensure compliance to statutory requirements, and process government claims, social security submission, taxes filing, employment passes processing etc
- Work with Payroll Vendor to ensure accurate annual tax filing

**Resourcing**
- Review that job requisitions are current and up to date to ensure accurate recruitment activity reporting
- Ensure background checks via 3rd party are completed and satisfactory
- Maintain immigration compliance, renewal of work pass and maintain accurate data, and reporting as necessary
- Support on job requisition postings, resume screening, interview coordination

**Employee Lifecycle**
- Retention and compliance of Employment files: new hire paperwork, letters, employment agreements, supporting documents for leave, and payroll processing. Ensure signed document retention and filing in a secure manner
- Maintain accuracy of HR Systems data (HCM Oracle) to provide regular reporting to maintain organisation chart, payroll accuracy, referral payouts, people & talent metrics and accurate headcount and labor cost reporting vs plan.
- Ensure office & retail new joiners onboarding is smooth and efficient and according to the roles and **responsibilities for each stakeholder and employee against global and local processes**:

- Maintain Organisation Charts, access to employee professional photos
- Guide employees on how to maintain their own data to keep accurate records and information
- Manage off-boarding of employees including exit clearances, tax filing for non-local employees etc.
- Manage benefit enrolment and termination for all employees / dependents

**Employee Relations**
- Execute and promote compliance of all Tiffany policies and procedures.
- Support employee queries (e.g. annual leave, notice period, wellness etc) in a timely and responsive manner
- Ensure Employees / Managers have access to letter templates, policy guidance, FAQ to self -serve.

**Data Collection and Analysis**
- Complete Annual LVMH reporting or other requests for company reporting
- Use multiple sources (HCM Oracle, exit interviews, onboarding survey, performance management, employee survey, etc.) to collect and analyze data including employee turnover, employee onboarding/exit data, **compensation and performance.**:

- Support in a timely manner in regular and adhoc requests by country HR Business Partners on data and reporting request for: PMP, Individual Compensation Review (ICR), Benefits Trends, Organisation & Management Review (OMR)

**HR Projects**
- Provide support in key HR projects.

**Administrative and Management Support Tasks**
- Manage ordering and inventory of office & pantry supplies, stationery, snacks, etc. and tracking and stock replenishment and office cleanliness
- Support on the setting up IT equipment and access request for new hires
- Managing the concur system and checking validity of expense claims for Retail Director
- Coordinate travel arrangements for overseas travel
- Support on the office maintenance and upkeep including being an ambassador of workplace health safety compliance.
- Be the first aider person for office
- Send staff to be First Aid certified
- Receptionist related responsibilities (manage the door system, receiving visitors etc.)
- Pull out monthly e-leave report for Key stakeholders.Perform any ad-hoc duties as needed.
- **To be successful in this role, you will have**:

- Minimum of 2 years' full-time Human Resources administration/coordination experience.
- Bachelor's degree in Human Resource

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