Finance Assistant

4 weeks ago

Hà Nội, Vietnam United Nations Development Programme (UNDP) Full time

**Background**

**Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and**inspiring stories.**

Under the overall guidance and supervision of the UNDP Finance and Assurance Analyst, the Finance Assistant provides support in execution of financial services in the Country Office, ensuring effective and transparent utilization of financial resources and integrity of financial services. The Finance Assistant promotes a client
- oriented approach consistent with UNDP rules and regulations.

The Finance Assistant works in close collaboration with the operations, programme and project teams in the CO, UNDP Global Shared Services Unit (GSSU) and Headquarters staff to resolve financial management and operational-related issues and information delivery, performing a variety of standard administrative processes and ensuring high quality and accuracy of work.

The Finance Assistant will provide effective support to the Finance and Assurance team to meet with increasing demands for high quality financial services from programme units, Common Back Office, UNDSS and other UN agencies, especially during the second half of the year. Incumbent is expected to work with energy and a positive, constructive attitude and display a strong client orientation. As such s/he will display flexibility in performing other emerging tasks and additional duties as required.

UNDP is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply.

**Duties and Responsibilities**

a) Assists in ensuring implementation of operational strategies, adapts processes and procedures through:

- Ensuring full compliance with UN/UNDP rules, regulations, and policies of financial processes, financial records, reports, and follow-up on audit recommendations; implementation of effective internal controls framework in compliance with IPSAS.
- Supporting to CO finance business processes mapping and monitoring and implementation of the internal standard operating procedures in finance in consultation with the direct supervisor.Collection and consolidation of financial information for further analyses and reporting by the Finance and Assurance Analyst.

b) Provides accounting and administrative support to the Finance and Assurance Unit through:

- Providing support for all financial management transactions in compliance with IPSAS.
- Proper control of the supporting documents for payments; reviewing of financial reports for development projects; assist in managing the CO management projects.
- Initiatives of correspondences to verify data, answering queries and obtain additional information on accounts and financial transactions.
- Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Quantum; payrolls are duly prepared; travel claims, MPOs (monthly payment orders) and other entitlements are duly processed.
- Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers; timely response to HQ requests to resolve financial data issues.
- Maintain an effective filing system.
- Collect of supporting documents for payments and communications with programme team.
- Support in recording financial transactions.
- Support preparation of cost-recovery bills in the ERP for the services provided by UNDP, elaboration and implementation of the income tracking system and follow up on cost recovery.
- Support Finance Associate for tasks related to Direct Project Costing and Agency Service Portal.Provide other administrative support as required.

c) Other tasks as may be assigned by the UNDP management:

- Any other functions or responsibilities which may be assigned by the UNDP management.
- The incumbent is expected to contribute to the work of UNDP in all practice areas; and, as appropriate in UNDP, may be assigned to other practice or sub-practice portfolios.
- Participate in capacity building and knowledge sharing:
+ Participate in training for operations/project staff in the area of finance;
+ Contribution to the various UNDP knowledge networks, in particular share of good practices and experience;
+ Support the Finance Officer in the implementation of the capacity building plan in the area of his/her interv

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