Reception & Ga Intern

7 months ago


Ho Chi Minh City, Vietnam Dentsu Aegis Network Full time

The purpose of this role is to capture all those important jobs such as catering staff, drivers, cleaners etc that are imperative to the office running as smoothly as possible

Job Title:
Reception & GA Intern

**Job Description**:

- Key Accountabilities
- Receive incoming calls and ensure full information is recorded and forwarded to the relevant department.
- Monitor meeting rooms, pantry according to regulations and report to the manager if there is any abnormal situation.
- Receive guests and record the information and forward it to the relevant department.
- Manage incoming and outgoing correspondence and parcels.
- Collect invoices & supporting documents according to internal process (payment to suppliers) and make payment to suppliers for expenses.
- Arrange/make forms according to regulations of the Building Management Board related to property/goods movement, repair construction, event organization...
- Monitor/supervise the work of Tea ladies, especially the situation of general pantries and refrigerator cleaning.
- Monitor pantries /relaxation room according to regulations and report to manager if there is any abnormal situation.
- Receive & check goods, and utensils for general pantries.
- Compare data, spreadsheets of electricity, water consumption indicators, parking costs from the Building Management Board.
- Assist to arrange//deploy periodical cleaning/maintenance for all offices: general office cleaning, CFU/aircon maintenance/cleaning, maintenance/cleaning for drinking-water machines’ filters system.
- Make new orders as requested (furniture & office facilities).
- Assist in arranging for fixing/repair when the facilities have problems.
- Other tasks as requested by the Line Manager.

Job Requirements
- Knowledge and experience- Experience with MS Office-
- Bachelor's degree or equivalent-
- Full-time working basis- Skills and abilities
- Fluent in speaking and writing skills in English is a plus.
- Good communication and interpersonal skills.
- Good at both working as a team member and working independently.
- Proactive, helpful, and friendly personality.

**Location**:
Ho Chi Minh City

Brand:
Dentsu

Time Type:
Full time

Contract Type:
Student/Intern (Fixed Term) (Fixed Term)



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