Asia Senior Analyst

6 months ago

Hanoi, Vietnam CIAT Full time

**The Organization**

The Alliance of Bioversity International delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation.

The Alliance works with local, national, and multinational partners across Latin America and the Caribbean, Asia and Africa, and with the public and private sectors. The Alliance is part of CGIAR, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources and ecosystem services.

**About the position**

In this capacity, the Senior Analyst develops deep into the intricacies of grants, sub-grants, and organizational policies. The role extends beyond mere execution to include assessing sub-grants, ensuring seamless partner capacity alignment with prime donor requirements. The position requires a unique blend of autonomy and expertise to navigate and resolve intricate challenges, conceptualize system improvements, and contribute to the continuous enhancement of the Alliance's grant management strategy.

**Key duties & responsibilities**
- Advise and propose remedial solutions to sustain service and assesses service requirements of clients to effectively align deliverables to changing demands;
- Support the Grants Management Unit (GMU) Asia Team Leader by sustaining continuous delivery of quality services, incorporate adjustments due to changing operational conditions and by providing specialist advice, and support;
- Lead and participate in working groups with the Asia regional team.

**_Grants Administration_**
- Provide support to the management and monitoring of the portfolio of projects assigned and ensure that the commitments of the Legal documents with the donors and partners are accomplished in the dates established;
- Conduct review of donor contracts against the Alliance’s policies and procedures and facilitate the process of contract clearance and signature;
- Facilitate the negotiation of contracts with donors for their subsequent execution taking into account the policies and procedures established by the organization;
- Set up new grants in the systems and communicate grant opening to internal stakeholders so they are duly informed of compliance requirements and passport information of the grant;
- Maintain an overview of reporting requirements (deadlines, templates, etc.) and communicate it regularly to relevant internal stakeholders;
- Ensure comprehensive information management and filing system, ensuring donor contractual documents, reports, and key correspondences are consistently and frequently filed in the Alliance system and other data bases;
- Work closely with the resource mobilization unit, finance, legal, researchers and other areas of the organization to ensure that contracts are executed on time;
- Liaise with donors on all grant-related issues, including submission of donor reports and requests for project modifications;
- Support scientists in the overall management and monitoring of grants, sharing information about compliance requirements and reviewing adherence to them.

**_Sub-grants administration_**
- Coordinate capacity assessment and due diligence review of prospective partners;
- Ensure Partners’ awareness of reporting requirements, research ethics and contractual compliance;
- Support the review of Sub-grant agreements connected to the assigned project portfolio to ensure compliance with prime donor’s requirements;
- Track and collect cleared reports to be filed in the appropriate digital repositories;
- Provide ongoing support to internal stakeholders and partners throughout the Sub-grant lifecycle on administrative and compliance issues including contract modifications.

**_Others _**
- Develop, maintain and update to the GMU manuals, tools, templates, policies, SOPs, and guidance documents; Sharing insight from Asia perspective and experiences;
- Proactively propose strategies or procedural changes required for the Alliance to stay compliant with changing donor regulations or requirements;
- Participate in project review meetings and provide input from GMU.

**Required qualifications and experience**
- Bachelor’s degree orin International Development, International Relations, Economics, Business Administration or another relevant field;
- Previous experience working for international development and/or research organizations, NGOs or UN agencies;
- Minimum of 5 years progressively responsible experience in the administration and monitoring of grants (review and negotiation of grant contracts, donor reporting, monitoring of grant implementation, development or implementation of grant-related procedures, grants management training and facilitation);
- Experience of project management, including understanding of project budgeting, budget ma

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