Project Assistant

7 days ago

Hanoi, Vietnam FHI 360 Full time

Project Description:
FHI 360 seeks a full-time Project Assistant for the Fleming Fund Country Grant for Vietnam - Tackling Antimicrobial Resistance in Vietnam (FF). The Country Grant will address critical gaps in the surveillance of antibiotic resistant bacteria in Vietnam. This grant will support the implementation of national plans for antimicrobial resistance (AMR) surveillance and will focus on a selected number of AMR surveillance sites in the animal health (AH) sector. We will work closely with local entities that are already involved in AMR/AMU surveillance, oversight and improvement activities, local and national Technical Working Groups, national and regional reference laboratories for animal health, other government and national and international non-government stakeholders, and Mott MacDonald - the Fleming Fund Management Agent.

Job Summary / Responsibilities:
This position will utilize his/her efforts and competencies in administration, logistics and operations to support the FF technical project team in specific responsibilities as follows:
- Support Fleming Fund project manager and staff in the implementation of daily activities and AMR activities for the FF-VN project.- Work closely with project staff and with government agencies and partners to provide support to conduct relevant meetings, prepare meeting minutes, document findings and recommendations from the project activities with the partners and government agencies- Work alongside with FF technical team to organize meetings, workshops, training, advocacy, and surveillance conducted by the FFP.- Coordinate travel authorization requests and completion of travel expense reports such as selecting venues for meetings and arranging the booking of the venue, coordinating travel arrangements, collecting receipts, managing the SP site for the project including uploading documents and managing folders, supporting the preparation of purchase orders, etc.- Schedule project calls and meetings as requested by the project team, circulate agendas and take minutes.- Translate relevant project documents, training materials, etc. from English to Vietnamese and vice versa- Maintaining a suitable project filing system and assisting in the preparation/combination of project reports and documents.- Communicate with stakeholders and partners about required documentation and collect project documents for verification and filing.- Other duties as requested by the Project Lead/Direct Supervisor.

Qualifications:
- Degree in international development, public health, social science, business, economics, marketing, public relations, or related field preferred.- At least 2 years of experience in administration activities, preferably in NGOs and international development organization. Experienced working in/with Government of Vietnam’s agencies desirable;- Basic knowledge of project planning, implementation and evaluation principles, practices and procedures.- Good command of written and verbal communication and presentation skills in both Vietnamese and English. Interpretation for simple meetings and technical seminars is preferable.- Strong interpersonal and communication skills.- Ability to focus on results. Ability to multi-task and perform under pressure. Ability to work collaboratively with others to deliver results;- Proficiency in Microsoft Office.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an

equal opportunity and affirmative action employer

whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a

competitive benefits package

, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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