Travel & Event Administrator (6 Months)
4 months ago
**Mô tả công việc**:
(Mức lương: 25 - 30 triệu VNĐ)
JOB SUMMARY
- Organize a variety of events for the unit.
- Manage the process of submitting permissions and visas for foreign visitors and students to work at OUCRU and in different provinces.
- Arrange team-building activities.
- Coordinate the scheduling and utilization of the unit's vehicles and drivers.
- Provide support for other administrative tasks as needed.
KEY TASKS & RESPONSIBILITIES
Event organisation:
- Submit permission to host events.
- Arrange events’ logistics (visa for participants, transportation on-site, tea breaks, lunches, dinners...).
- Arrange payment related to events (tea break/ lunch/ dinner/ gifts/ expenses for attendance if required).
- Submit after event report.
Permission and visa for foreign visitors and students to work at OUCRU and provinces:
- Submit permission for foreign visitors/students as well as follow up on the permission receipts.
- Report to the relevant authorities on the visitors, visas, and events every 3 months.
Manage the unit’s cars and drivers’ schedule and rent car:
- Receive car booking requests from different groups and schedule cars and drivers accordingly. Book a car from an agent in case the Unit’s cars are not available.
- If the unit car is not available, will arrange to rent a car to meet the requirements.
Travel and Administrative support:
- Arrange team building for each group as required (booking ticket, rental car, accommodation)
- Dealing with payment-related team building of each group (rental car/accommodation/ team building activities).
- Assist flight bookings if required.
- Update visitor and event information for the newsletter every two weeks.
- Support other administrative tasks.
DEPARTMENT
Operations
LOCATION
Oxford University Clinical Research Unit, Ho Chi Minh City, Viet Nam
HOURS OF WORK
Full-time, 37.5 hours per week; extra hours may be required.
TENURE
Initially 06 months, including 2 month probation, with the possibility of extension.
REPORTING TO
Nguyen Ngoc Bao Tran, Travel Manager
**Chức vụ**: Nhân viên/Chuyên viên
**Hình thức làm việc**: Toàn thời gian
**Quyền lợi được hưởng**:
- Chế độ bảo hiểm
- Nghỉ phép năm
**Yêu cầu bằng cấp (tối thiểu)**: Đại Học
**Yêu cầu công việc**:
ESSENTIALCRITERIA
- Bachelor's degree in a relevant field or equivalent work experience.
- Minimum 2 years of experience in admin/ event organization.
- Experience working with people from different nationalities and background
- Fluent communication skills in both English and Vietnamese
- Proven and high-level organizational skills
- Excellent time management and innovative problem-solving abilities.
- Proficiency in MS Office
DESIREDCRITERIA
- Ability to build good working relationships with all people
- Experience working in an International NGO
**BENEFITS**:
- Salary package:
- Grade: IC3/RS3, Point 4 - 6
- Salary ranges: $1,092 - $1,335 gross per month
- Other responsibilities and benefits are based on Viet Nam Labor Law.
HOW TO APPLY
Oxford University Clinical Research Unit
Laboratory of Clinical Science
Hospital for Tropical Diseases
764 Vo Van Kiet, Ward 1, District 5, HCMC
DEADLINE FOR SUBMISSION
5 September2024
**Yêu cầu giới tính**: Nam/Nữ
**Ngành nghề**: Nhân Sự,Quản Trị Nhân Sự (HR),Sự Kiện,Truyền Thông/PR/Quảng Cáo
Đại Học
Không yêu cầu
-
Procurement Contract Administrator
4 weeks ago
Thành phố Hồ Chí Minh, Vietnam DHL Full time**About DHL Group and Procurement**: DHL Group the logistics provider of the world with over 580,000 employees in more than 220 countries and territories. We are an organization that is not just moving goods around, we have a very clear purpose, and we are: Connecting People. Improving Lives. We provide challenges and opportunities for personal and...
-
Tts Điều Hành Tour Có + Sales Marketing Có
2 months ago
Thành phố Hồ Chí Minh, Vietnam Travel and Event Full time**Giới thiệu**: ART EVENT (CÔNG TY VIET NAM TRAVEL EVENT) - tự hào là Công Ty Tổ Chức Sự Kiện chuyên nghiệp, năng động và sáng tạo với đội ngũ nhân viên dày dặn kinh nghiệm, luôn đặt mục đích lợi ích của khách hàng lên trên hết.Là đơn vị đi đầu trong các lĩnh vực hoạt động tổ...
-
Office Administrator
7 days ago
Thành phố Hồ Chí Minh, Vietnam Công ty Cổ phần Tư vấn và Giáo dục Quốc tế Việt Nam Singapore - Hồ Chí Minh Full time**Mô tả công việc**: (Mức lương: 13 - 14 triệu VNĐ) 1. School reception service and telephone duties: - Receive all parent's visits to the school in a friendly, courteous and pleasant manner. - Provide enrolment information to parents. - Schedule appointments for consultation between parents and the Principal or Office Manager. - Manage...
-
Event Project Support
3 months ago
Thành phố Hồ Chí Minh, Vietnam RMIT University Full timeOverview: RMIT University Commitment RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a...
-
Student Administration Campus Officer
3 months ago
Thành phố Hồ Chí Minh, Vietnam RMIT University Full timeOverview: RMIT University Commitment RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a...
-
Junior HR Administration
2 months ago
Thành phố Hồ Chí Minh, Vietnam DFO Global Performance Commerce Limited Full time**ABOUT US**: **GPC** is on a mission to create and deliver superior eCommerce software, marketing solutions, and innovative products to help businesses grow and improve the world. We empower small businesses and enhance customer experiences globally. To accomplish this, we need people who thrive in: - Performance marketing - Technology - E-commerce -...
-
HR Intern
3 months ago
Thành phố Hồ Chí Minh, Vietnam Company: Bureau Veritas Full timeHR Intern - 6 months**Date**:Sep 25, 2023 **Location**: Ho Chi Minh City, Ho Chi Minh city, VN **Company**:Bureau Veritas Our Mission & Ambition are **Shaping a World of Trust**. A business to business to Society Company, contributing to transforming the world we live in. Thanks to our nrivalled expertise, technical knowledge and worldwide presence, we...
-
Mibs Event Manager
1 month ago
Thành phố Hồ Chí Minh, Vietnam Công ty TNHH Giải Pháp Kinh Doanh Multi - Intelligence Full time**ABOUT THE JOB** MIBS - Event & Communication Agency, a member of Emmaus-Group, MIBS was set up with the aim of being innovative to provide effective solutions to our clients' problems. We are a professional firm staffed with passionate and credible managers, professionals, and consultants, specializing in Event Management and Strategic Communications. We...
-
Procurement Officer
3 months ago
Thành phố Hồ Chí Minh, Vietnam JobTest Full timeIndustry: FMCG, Manufacturing - Working location: Linh Trung Ward, Thu Duc - Working time: Mon to Friday - Duration: 6 months **Key Tasks** Prepare and manage Procurement paper documents: - Scan all of contracts and procurement documents and arrange for filing their physical files in stores and uploading their soft files onto the Company’s...
-
Mice Event Lead
1 month ago
Thành phố Hồ Chí Minh, Vietnam Công ty TNHH Amway Việt Nam Full time**Mô tả công việc**: (Mức lương: Thỏa thuận) 1/ Conceptualize, plan, organize and execute major company local events including rallies, seminars and recognition events at big size of scale from 5,000 up to 10,000 participants - Coordinate externally and internally for event schedule arrangement in 3-6 months ahead - Consult with event owner to...
-
Office Administrator Intern
7 months ago
Ho Chi Minh City, Vietnam Công ty cổ phần Circus Digital Full time**Mô tả công việc**: (Mức lương: Thỏa thuận) We are currently seeking an Office Administrator at the intern level. There is a potential for you to transition into a permanent staff position after a period of 3-6 months. RESPONSIBILITIES: - Administrative Support:Provide general administrative support, including managing correspondence,...
-
Finance & Administration Staff - Temporary 6 Months
6 months ago
Ho Chi Minh City, Vietnam Công Ty TNHH Yara Việt Nam Full time**Mô tả công việc**: (Mức lương: Thỏa thuận) - _Welcome guest, receive and transfer phone calls with good manner. _ - _Control courier letters in & out, documents, sample/ package in domestic and international _ - _Book and follow up logistics travel for staff (flights & hotel & room booking& transportation, visa, resident card); register or...
-
C&b Intern
3 months ago
Thành phố Hồ Chí Minh, Vietnam Công ty TNHH Một Thành Viên Thương Mại Thời Trang Tổng Hợp (GTF) Full time**Mô tả công việc**: (Mức lương: Thỏa thuận) 1. C&B Operations:90% A. SupportontheLabourContracts/AppendixIssueProcess. - FollowandcollectallhardcopiesofLC/Appendixforsign-off. - Companystamp&scandocumentsbeforesubmittingtoHRSS. - Envelop&deliverback01copytoEmployee. B. SupportontheHR System (Cnext) - Support on input & process personnel...
-
Gs] Travel and Expense
2 days ago
Thành phố Hồ Chí Minh, Vietnam Bosch Group Full time**Company Description**: - The Bosch Group is a leading global supplier of technology and services. It employs roughly 394,500 associates worldwide (as of December 31, 2020). According to preliminary figures, the company generated sales of 71.6 billion euros in 2020. Its operations are divided into four business sectors: Mobility Solutions, Industrial...
-
Event Marketing Intern
2 weeks ago
Thành phố Hồ Chí Minh, Vietnam Lawrence S. Ting Foundation (LSTF) Full time**I. KEY RESPONSIBILITIES**: As an Event Marketing Intern, you will be responsible for: **Create offline visual materials** - Plan, design, and execute the production of all event/campaign’s materials, including invitations, brochures, booklets, posters, etc. - Basic editing Canva or using any other graphic design tool **Event/ Campaign/ Website...
-
Library Administrative Officer
1 month ago
Thành phố Hồ Chí Minh, Vietnam RMIT University Full timeOverview: RMIT University Commitment RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a...
-
Road Logistics Intern
1 month ago
Thành phố Hồ Chí Minh, Vietnam Kuehne+Nagel Full timeYou will be part of our Road Logistics team, adding your expertise + skills to the delivery of Customer + Operational Excellence. ** Your Role**: You will be responsible for ensuring adherence to our Finance Accounting Policies, driving profitability, cost awareness + efficiency across Road Logistic. You will do this by working with a variety of internal...
-
Event Sales Executive
1 month ago
Thành phố Hồ Chí Minh, Vietnam Park Hyatt Saigon Full timeSummary Park Hyatt Saigon occupies a prime position in central Ho Chi Minh City in Vietnam (District 1), overlooking the elegant Opera House on Lam Son Square. The premier hotel in Ho Chi Minh City is within reach of boutique shops, restaurants, and parks. There are plenty of recommended shopping hot spots and things to do within walking distance of our...
-
Payroll Officer
3 months ago
Thành phố Hồ Chí Minh, Vietnam H&M Full timeAs a Payroll Offer, you are responsible for payroll accounting and for general payroll administration. Ensures all employees are paid in accordance to local laws and regulations and the Company established processing guidelines. **Key **Responsibilities** - Reviews all new hires, termination into payroll system and / or to ensure accuracy and processes any...
-
Recruitment & Administration Assistant
1 day ago
Thành phố Hồ Chí Minh, Vietnam GROK Full timeWe are looking for a talented, dedicated professional to be a Vietnam-based **Recruitment & Administration Assistant - Vietnam & Cambodia supporting Deakin University**via Grok Global Services’ Global Hub. **About Grok Global Services** Grok Global Services is a professional services firm that provides support to higher education institutions in...