Travel & Event Administrator (6 Months)

4 months ago


Thành phố Hồ Chí Minh, Vietnam Oxford University Clinical Research Unit - Vietnam Full time

**Mô tả công việc**:
(Mức lương: 25 - 30 triệu VNĐ)
JOB SUMMARY
- Organize a variety of events for the unit.
- Manage the process of submitting permissions and visas for foreign visitors and students to work at OUCRU and in different provinces.
- Arrange team-building activities.
- Coordinate the scheduling and utilization of the unit's vehicles and drivers.
- Provide support for other administrative tasks as needed.

KEY TASKS & RESPONSIBILITIES

Event organisation:

- Submit permission to host events.
- Arrange events’ logistics (visa for participants, transportation on-site, tea breaks, lunches, dinners...).
- Arrange payment related to events (tea break/ lunch/ dinner/ gifts/ expenses for attendance if required).
- Submit after event report.

Permission and visa for foreign visitors and students to work at OUCRU and provinces:

- Submit permission for foreign visitors/students as well as follow up on the permission receipts.
- Report to the relevant authorities on the visitors, visas, and events every 3 months.

Manage the unit’s cars and drivers’ schedule and rent car:

- Receive car booking requests from different groups and schedule cars and drivers accordingly. Book a car from an agent in case the Unit’s cars are not available.
- If the unit car is not available, will arrange to rent a car to meet the requirements.

Travel and Administrative support:

- Arrange team building for each group as required (booking ticket, rental car, accommodation)
- Dealing with payment-related team building of each group (rental car/accommodation/ team building activities).
- Assist flight bookings if required.
- Update visitor and event information for the newsletter every two weeks.
- Support other administrative tasks.

DEPARTMENT

Operations

LOCATION

Oxford University Clinical Research Unit, Ho Chi Minh City, Viet Nam

HOURS OF WORK

Full-time, 37.5 hours per week; extra hours may be required.

TENURE

Initially 06 months, including 2 month probation, with the possibility of extension.

REPORTING TO

Nguyen Ngoc Bao Tran, Travel Manager

**Chức vụ**: Nhân viên/Chuyên viên

**Hình thức làm việc**: Toàn thời gian

**Quyền lợi được hưởng**:

- Chế độ bảo hiểm
- Nghỉ phép năm

**Yêu cầu bằng cấp (tối thiểu)**: Đại Học

**Yêu cầu công việc**:
ESSENTIALCRITERIA
- Bachelor's degree in a relevant field or equivalent work experience.
- Minimum 2 years of experience in admin/ event organization.
- Experience working with people from different nationalities and background
- Fluent communication skills in both English and Vietnamese
- Proven and high-level organizational skills
- Excellent time management and innovative problem-solving abilities.
- Proficiency in MS Office

DESIREDCRITERIA
- Ability to build good working relationships with all people
- Experience working in an International NGO

**BENEFITS**:

- Salary package:

- Grade: IC3/RS3, Point 4 - 6
- Salary ranges: $1,092 - $1,335 gross per month
- Other responsibilities and benefits are based on Viet Nam Labor Law.

HOW TO APPLY

Oxford University Clinical Research Unit

Laboratory of Clinical Science

Hospital for Tropical Diseases

764 Vo Van Kiet, Ward 1, District 5, HCMC

DEADLINE FOR SUBMISSION

5 September2024

**Yêu cầu giới tính**: Nam/Nữ

**Ngành nghề**: Nhân Sự,Quản Trị Nhân Sự (HR),Sự Kiện,Truyền Thông/PR/Quảng Cáo

Đại Học
Không yêu cầu



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