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Finance Officer

1 month ago

Hanoi, Vietnam Save the Children Full time

**The Opportunity - **Finance Officer**

The position will be in charge of accounting for Save the Children (SCI) and its partner expenses, handling function of payment in Country Office. He/she should support Accounting and Partner Coordinator so as to ensure the integrity, transparency and timeliness of the expense data recognised in the system in line with General accounting principles, SCI policies and donor rules and regulations.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

**Key Responsibilities**

**_ Accounting_**
- Strictly follow steps in month end/year end checklist are strictly followed;
- Support Accounnting and Partner Coordinator in maintaining strong/healthy balance sheet and its management indicators;
- Review, verify and recognise expenses to the system in due time, ensuring eligibility of expenses in line with General accounting principles, SCI and donor policies and procedures;
- Work with Project Manager to prepare for accurate cash forecast needed for the month so as to support Accounting and Partner Coordinator to have an accurate consolidated cash forecast for the month;
**_Internal Control Policies Development_**
- Support Accounting and Partner Coordinator in the process of SCI internal control policy development, rolling out and implementation (including but not limited to accounting policy, payment policy, cost norm, partner guidelines);
**_System Maintenance Tasks_**

Agresso (Financial Management System - FMS) is kept clean and accordance to Global Policy ensuring:

- New codes are created on timely basis.
- All users must have passwords to log into Agresso
- Data is backup as scheduled
- Budget codes are correctly recorded in to FMS and appropriately charged into approved grant
- A central filling system is in place and easy to trace back
- All donor budgets are mapped with organisation’s code before posting to FMS.

**_Partner Financial Management:_**

Review of Partner Advance and Reports
- Review partner reports in due time to verify the reports data are well justified by accounting books, cost items are justified, being within the budget and cost norm;
- Review partner advance request in due time, ensuring advance is within the approved budget, in line with the partner disbursement capacity, avoiding the situation that partner cash balance being high;
Partner Capacity Building
- Conduct partner assessment in due time so as to identify properly partner strength and weakness;
- Deliver partners’ training including financial management training and on fraud raising awarness: for new partners, induction is compulsory; for on-going partners, refresh training is needed and refresh training should focus on partnres’ weaknesses which have been pointed out during finance visits and assessment;
Partner Close Out
- Carry out proper handover before final payment (hand over of equipment/assest hand over).
- Process close out according to close out checklist.

**_Staff and Partner Capacity Training_**

Staff and Budget Holder Training
- Provide capacity building for staff including training and development of financial skills for both finance and non-finance staff;
- Support budget holder training (Budget Holders induction, annual Budget Holder training, ad hoc Budget Holder training);
Partner Capacity Building
- Conduct partner assessment in due time so as to identify properly partner strength and weakness;
- Deliver partners’ training including financial management training and on fraud raising awareness: for new partners, induction is compulsory; for on-going partners, refresh training is needed and refresh training should focus on partnres’ weaknesses which have been pointed out during finance visits and assessment;
**_Support/Back up and other tasks_**
- Back up the task of bank and cash reconiclation at the month end when needed;
- Back up FP&A team in task of budget phasing during forecast period

**Working contacts**
- Internal: Finance Manager, Finance and Support Services Director, Senior Management Team, Programme and Finance Staff
- External: Government Agencies, INGOs, donors, suppliers of goods and services

**QUALIFICATIONS**

**EXPERIENCE AND SKILLS**

**_ Essential_**_ _
- At least 7-10 years experience in financial management, preferably in international organizations, INGOs and/or bilateral organization
- Solid understanding of Vietnamese government system and international development arena
- Good financial management skill
- Have strong sense for compliance
- Having hand-on experiences in working with different accounting soft ware
- Proven knowledge and skills in staff management
- Good problem solving and negotiation skills
- Excellent interpersonal, communication and teamwork skills
- Excellent prioritization skill and ability to coordinate a variety of work activities
- Fluent English speaking and writing skills
- Proven commitme