Wvv Administrative Assistant

1 week ago

Hanoi, Hanoi, Vietnam Tổ chức Tầm nhìn thế giới tại Việt Nam Full time

Mô tả công việc:

(Mức lương:
Thỏa thuận)

Job Purpose:

  • To support World Vision Vietnam in maintaining effective reception and filing system
  • To provide assistance to the Government Relations and Administrative Officer.

Major purpose:

Reception:

  • All incoming telephone calls are answered in the courteous and professional manner to concerned staff and visitors.
  • Cordial greetings are demonstrated to all visitors, ensure they are wellserved and maintain the visitors' logbook accurately.
  • Maintain the mail out going register/ records properly.
  • Receive all incoming mail pouches, post office mail, newspapers and other deliveries as well as distribute appropriately and maintain the incoming mail register.
  • Ensure the reception area is well maintained, clean and tidy through coordination with relevant parties.
  • Manage and coordinate the meeting room registration.
  • Maintain proper inventory for all office supplies: stationery, kitchen stuffs and etc and raise purchase requisition accordingly
  • Monitor the janitorial work to ensure office, meeting rooms and pantry always neat and clean.

Administration:

  • Arrange logistics for staffs' business trip, visitors' and events in Hanoi such as booking air ticket, transportation and hotel.
  • Create purchase request on system to purchase office supplies
  • Prepare and submit admin monthly payment relating to EMS, transportation, office renting, air tickets, hotel, and office supplies etc. to Finance Dept. on time and ensure proper cost charges to departments/Aps
  • Carry out any other administrative tasks assigned by supervisor
  • Take responsibility for personal security, accurately identify and assess the dangers and respond in the most appropriate way; take all good faith efforts to keep other WVV staff and property secure with guidance and instruction as being trained by WVV

Others:

  • Take responsibility for personal security, accurately identify and assess the dangers and respond in the most appropriate way; take all good faith efforts to keep other WVV staff and property secure with guidance and instruction as being trained by WVV
  • Other tasks assigned by the manager to the team performance

Chức vụ:
Nhân Viên/Chuyên Viên

Hình thức làm việc:
Toàn thời gian

Quyền lợi được hưởng:

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.

Yêu cầu bằng cấp (tối thiểu): Trung cấp - Nghề

Yêu cầu công việc:

Knowledge/Qualifications for the role:

Required Professional Experience:

  • Fresh graduate with fast learning ability, strong potential and clear career path is also welcomed

Required Education, training, license, registration, and certification:

  • College or bachelor degree in any field

Preferred Knowledge and Qualifications:

  • Carefulness, proactiveness, hardworking and detail oriented
  • Willingness to learn and grow
  • Willingness to support articulate and demonstrate World Vision's core values in meaningful ways to children and communities.
  • Basic understanding of and experience in development/humanitarian works would be an advantage
  • Knowledge of computer (Microsoft Word and Excel), and office machine such as Fax, Telephone system, photocopier, and others as an advantage.
  • Attention to detail

Yêu cầu giới tính:
Nam/Nữ

Ngành nghề:
Hành chính Văn phòng,Hành Chính/Văn Phòng,Thư Ký

Trung cấp - Nghề
Không yêu cầu

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