Payroll Consultant

2 weeks ago


Ho Chi Minh City, Ho Chi Minh, Vietnam Adecco Group Full time
We, Adecco Vietnam, are the world's largest staffing firm.

In a nutshell, we're experts in recruitment and providing world-class payroll and staffing solutions with more than 33,000 passionate employees in 5,000+ branches across 60 countries and territories worldwide.

We're looking for Payroll Consultant position, who is responsible for:

1. Government Compulsory Reports

SMUI Reports

  • Ensure the accuracy (increased/decreased, new or resigned staff, on updating employee personal information, salary level, position) of monthly consolidated SMUI reports from Operation teams.
  • Ensure the reports are submitted to local authorities and government on timely basis.
  • Reconcile the annual SMUI contribution to ensure the contribution of employees
  • Ensure the payment to SMUI Department on time to avoid delaying employee benefits
  • Calculate the monthly SMUI fines for late SMUI reporting to Operation team.
  • Follow up timeline, update regulation/law announced by government to Operation teams.
  • Build connections and liaise with SMUI Officers on behalf of Adecco to get advice and support Operation teams on monthly basis report and on reconciliation job.

PIT reports

  • Make online submission the monthly basis report upon dependent tax code register and Employees' tax code register.
  • Issue and keep track of employees' PIT receipts in the process of ending employment contract, to do the logistic on connecting with local Tax authorities on requesting or submitting tax receipt report on quarterly basis.
  • Reconcile and implement employee PIT finalization to ensure all the expenses related to PIT are distributed and paid correctly according to applicable PIT laws.
  • Ensure compliance with all statutory requirements in Vietnam with respect to payroll calculation, taxation and corporate governance.
  • Ensure all distributions as required by laws has been submitted within timeline.

2. Private Health & Accident Insurance Reports

  • Deal with broker/insurers to renew annual insurance contract on behalf of Line Manager when there is any request from clients.
  • Be in charge of preparing and sending monthly report by consolidating and checking data received from Operation team upon updated data of employees for private insurance.
  • Collaborating with the Insurer and Broker on reconciliation reports on monthly basis, and during yearly contract liquidation process.
  • Collaborate with Finance department to allocate monthly and annually insurance fee for each project.
  • Collaborate with Broker and Insurer to consult Operation team on private insurance terms and benefits.

3. Payroll System

  • Ensure payroll process of Adecco VN is compliant with updated local regulations and Adecco Internal Compliance policy
  • Be responsible for setting up, installing, maintaining and testing payroll system, updating formula and template/reports in accordance with the local laws and client requirements.
  • Be incharge of managing user system accounts.
  • Coordinate with global IT, IT supporter to ensure payroll system is always maintained in a good status/condition to proceed monthly payroll reports as well as other compulsory/customized reports.
  • Support Operation team on proceeding monthly payroll report and other related reports which are extracting from payroll system.

4. Controlling and Auditing

  • Constantly review policies and practice to ensure the compliance with regulations.
  • Actively provide advice and support to business and employees for operational payroll issues.
  • Proactively study and update on new regulations/announcement and discuss with Line Manager before providing recommendations to Operations
  • Supervise payroll process to comply with law/regulations and highlight to management any breach of governance requirements on timely basis
  • Collaborate with relevant stakeholders and assist on internal control selfassessment process on annual basis.
  • Ensure records systems are maintained in accordance with generally internal /group standards.

Job Requirements

  • You are proactive and proficient in written and spoken English
  • You have 23year experience in C&B (knowledge of SMUI, PIT, labor law required, private health insurance)
  • You are familiar with Excel, Words, Power Point, Outlook
  • You are detailoriented, wellorganized, responsible, disciplined and committed to the result
  • You have high sense of service and good communication skill
  • You adhere to deadlines and prioritize your actions
  • You are quick at problem solving and taking actions
  • You build healthy and cooperative working relationship

Your Benefits

  • Working in one of the global leading firms in recruitment, payroll and staffing with professional & dynamic environment
  • Annual performance bonus
  • Training courses to develop your competence
  • Collective activities (Team building, Company's events 20/10, Halloween, X'mas...) organized by the Company
  • Mobile phone allowance
  • Premium Insurance for yourself


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