Finance Coordinator

2 weeks ago


Ho Chi Minh City, Ho Chi Minh, Vietnam Habitat Full time

Job Announcement of Finance Coordinator

(9-month contract)

_ The vacancy will be closed when it's filled_
Habitat for Humanity International founded in United States in 1976. Habitat now works in 1,400 communities across the U.S.

and in nearly 70 countries and has helped 6.8 million people achieve strength, stability and independence through safe, decent and affordable shelter.

Habitat Vietnam has been working in Vietnam since 2001.

For 20+ years, Habitat Vietnam has been delivering holistic housing approach to Vietnamese people, especially vulnerable groups by supporting and empowering communities to take ownership in improving their living conditions.

Since then, Habitat Vietnam has served nearly 61,000 families through housing interventions, water and sanitation, post-disaster recovery, and nearly 245,000 people through capacity building.


_ Our vision:
_
A world where everyone has a decent place to live.

_ Our mission:

_

Seeking to put God's love into action Habitat for Humanity brings people together to build homes, communities and hope.
_ Our core values:
_
Humility, Courage, and Accountabilities

Work Location:

Habitat Vietnam office in Ho Chi Minh city

Duration of labour contract
09-month contract, back up for maternity leave

JOB SUMMARY
The Finance Coordinator (FC) operates as a senior finance team member, providing direct support to Senior Finance Manager (SFM) in coordinating all projects and the organization's financial needs and requirements in a timely and accurate manner to ensure compliance with HFHI/HFHV Policies, guidelines, and local laws and regulations; ensure the stewardship of the organization's resources;

Play as a key member to support SFM in managing and supervising the Organization's financial activities, accounting systems and GRANT Management including oversight and review of financial statements and activities related therein.


Ensuring restricted funds are used as designated or as requested by the donor; committed fundings are available and fully received for project implementing; addressing of donor requests/donor compliance.


Working closely with Accountants and relevant stakeholders in supporting of SFM hosting of restricted project audit, annual external audit and internal audit.


Along with Accountants, play a proactive role to raise gaps of internal control to SFM for timely reviewing, updating, and developing HFHV policies and procedures to strengthen of the Organization's internal control.


Key Responsibilities:

_ 1. Finance Coordinator_

  • Provide accurate and timely monthly, quarterly and annual donor reports, financial statements, cashflow projection and key financial indicators with proper analysis and reconciliation.
  • Work closely with project accountants, PMs and RD&C Department related donor reporting and stewardship coordinator to ensure the submitted donor reports are timely and accurate and the donor requests/donor compliance are addressed properly and ensuring restricted funds are used as designated or as requested by donor.
  • Work closely and proactively with SFM and Accountants in preparing of Annual Budget and Budget consolidation, Budget Sun Datasend.
  • Play as a key finance team member along with Accountants to host Annual External Audit and Internal Audit and timely meeting audit requirement. Ensuring auditor's recommendation is thoroughly and promptly followed up.
  • Be proactively raise the noticed gaps of internal control to SFM and relevant team members for timely compensation control while the financial policies and guideline/procedure development are reviewed and developed.
  • Support SFM to provide onjob training of SUN system, HFHV finance system to new/junior finance team members for timely catching up the daily Department's operation.
  • Provide finance orientation to new staff on board.
  • Work closely and proactively in coordinating with Program and RD&C to update GRANT management timely.
  • Work with Proposal development team in preparation of project proposal, and budget when SFM is not available.
  • Verify of Bank transfers (T/Ts) prepared by Accountant as a crosscheck to ensure compliance of finance policies and prevent Accountant's mistake before submitting to Bank authorized signature for bank authorization.
  • Work closely with Accountant and relevant stakeholders for ensuring timely FTR process, funding receive and updating of FTR tracking
  • Carry out cash count and surprise cash count under the cash management procedure.
  • Prepare annual individual workplan for achieving of the position responsibilities and the defined SMART results.
  • Perform other duties as assigned by Senior Finance Manager as needed.

_2.

Project Accountant to the assigned projects:
_


  • Verify invoices and supporting documents of the assigned projects to ensure a business cash advance or payment request are authorized as per DOA and relevant HFHV's finance policies; Ensuring sufficient supportin

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