Materials Procurement Expeditor

Company Description

Established in 2007 as a subsidiary of PetroVietnam Drilling and Well Services Corporation, PVD Technical Training and Certification J.S.C. (PVD Training) provides Training & Certification, Manpower Solutions, and Technical Services. With a focus on quality, professionalism, and alignment with international standards, PVD Training maintains accreditations from global organizations such as OPITO, DNV, ABS, and others. The company features a 16,000m² facility, which includes international-standard classrooms, open yards for practice, and advanced simulators. PVD Training is dedicated to being a trusted provider of training, safety, and manpower supply for the Oil and Gas Industry.

Role Description

This is a full-time, on-site
Materials Procurement Expeditor
role based in Nghi Son, Thanh Hoa Province.
Responsibility

Being a company focal point in communication with Vendor for timely delivery of material.

Liaising with Buyers to get a copy of signed Purchase Orders/Contracts and update them to the Expediting Report

Track shipments and provide updates to relevant stakeholders.

Ensuring that all purchase orders were received and acknowledged by vendors on a timely basis.

Be the focal contact point of the company to organize clarification meetings with vendors upon request from stakeholders.

Preparing weekly expediting plan/report and implementing this plan by working closely with vendors via emails, phone, meetings and site visits (if required)

Monitoring status of all orders closely and proactively informing all related disciplines if there is any potential delivery delay of orders

Coordinating with vendors and related parties (Procurement/maintenance team, QAQC, 3rd parties …) to perform site visit to witness the completion/readiness of orders (if required)

Meeting and collaborating with related disciplines to assess reliability of vendors, and to identify solutions for ongoing problems.

Coordinating with vendors and related parties (maintenance team/QAQC/logistics/store…) in receiving goods.

Working with related departments to address on discrepancies of orders (over, shortage & damaged).

Performing administrative duties, and maintaining accurate records and files of activities.

Tracking and reporting key functional metrics to improve effectiveness.

Ensure compliance with all applicable regulations and company policies.

Work closely with TA Procurement team for PO status

Tracking all Purchase Orders

Monitoring Delivery of Material

Close Coordination with Core Logistic Team

Daily/Weekly Report of Status of Delivery of Material

Maintain accurate record of all logistic activities

Inform any bottleneck issue to TA lead.

Qualifications

• Bachelor's degree or higher in logistics, supply chain management, international trade, economics, business administration or a related field (preferred).
• Proven experience in logistics, transportation, or warehousing.
• 2+ year experience in similar (oil and gas industry is advantage)
• Knowledge of logistics principles and practices, Incoterm 2020
• Good knowledge of supplier management.
• Strong organizational and time management skills.
• Excellent communication, negotiation and interpersonal skills.
• Proficiency in Microsoft Office, Ms Teams, SharePoint.
• Ability to work independently and as part of a team.
• Strong problem-solving and analytical skills.
• Excellent in English communications.