Accounting Coordinator

About adm Indicia

adm Indicia is a next-generation brand activation agency. We create and activate meaningful brand experiences that drive ROI .

Our purpose is to simplify our clients' below-the-line marketing, build sustainable ROI and engage their customers across the path to purchase . Everything we do is optimised through leading strategic capability and actioned through executional excellence.

Our substantial investment in technology and data science and resource, provides our differentiation in the marketplace. Data insight and marketing technology gives us the ability to measure our work, evidencing ROI as the most critical metric in today's environment.

Purpose of the role

Reporting to the Local Finance lead (Assistant Finance Manager / Finance Manager), as part of the Vietnam team, the Account Coordinator will be responsible for all the day to day financial / accounting administration that includes Accounts Receivable, Invoicing and Supplier payments. To compliment the above, you will also conduct your activities to the standard that promotes adm Indicia as an industry leader. This role is responsible for the defined services in the Vietnam markets. This role will primarily be based at our Ho Chi Minh City office however you may be involved in financial operations throughout all locations of which adm Indicia operates.

Invoicing & Accounts Receivables

• Maintain and update a weekly schedule for invoicing activity.
• Prepare timely invoices submission to clients and Partners Service.
• Reconcile invoices against source reports.
• Produce and send all standard fixed / retainer fee invoices and the required documentations in accordance with contracted timeframes.
• Timely follow up with Operations team on outstanding AR invoices, PO / GR issue, unbilled orders, etc.
• Ensures internal controls are compliant with AR invoicing and reconciliation by maintaining accuracy and completeness of AR transactions.
• Manage the collection process including debtor's aging reporting periodically.
• Assist team members in AR invoicing to meet client's driven deadlines as required.
• Communicate with debtors to ensure that payments are received within contracted timeframes.
• Escalate payment issues where required.

Supplier Payment

• Coordinating the supplier invoices payment processes including scanning copies of tax invoices and other supporting documents.
• Maintaining the documentations according to finance requirements.

Tax, Audit & Legal

• Preparation and submission of tax returns (CIT, FCT, VAT, etc)
• Work with Auditors to ensure statutory audit is completed in a timely manner. Also assist with any client audit requirements.
• Work with external and internal advisors (Tax, Accounting, Legal).
• Work with company secretary about corporate affairs.

General finance & administration responsibilities

• Assist with all day to day finance operations and routines.
• Assist with completing the required procedures as needed.
• Maintenance of effective and proper Finance filling system and office records to ensure ease of accessibility of records.
• Fixed asset stocktaking, physical check on timely basis.
• Prepares any business reports as assigned.
• Provide support to other finance and administration tasks as assigned.
• Assist the Accountant and the Finance Manager in the month-end closing.
• Support the year-end audit fieldwork and statutory reporting process.
• Act as a back-up for the Accountant when required.
• Any ad-hoc duties or projects assigned by the line manager when required

Skills, knowledge, experience and exposure

Education

• Bachelor's degree in Finance, Accounting or equivalent certificates.
• International professional qualification related to Accounting/ Finance is a plus.

Professional Experience

• Minimum 2 years' experience in a finance / accounting team with AR and admin experience.

Knowledge & Skills

• Strong Excel, system and process skills.
• Good administrative, data analytical financial skills, attention to detail and accuracy.
• Experience of working in a customer facing environment (internal or external).
• Ability to communicate effectively both verbal and writing in English (intermediate level)
• Ability to work on own initiative, work independently or work in a team
• Good organization skills and an ability to work to tight deadlines.

Mindset to navigate the role

• Good communication skills and ability to build relationships with internal and external stakeholders across all areas of the business, to promote an efficient and positive image of adm Indicia.
• Ensure excellent working relationships with all staffs and external bodies in a professional manner to create a positive working environment.
• Act as business partner to provide relevant financial information when required

Temperament for the role

• Attention to details and problem-solving ability
• Compliance awareness.

Role Requirements

• Onsite working setup in District 4, Ho Chi Minh City from Monday-Friday, 9.00 to 18.00.
• Willingness to work during public holidays upon request (depends on Group reporting deadline or Group audit requirement), and take day off in-lieu.

We are an equal opportunities employer and as such, will make any reasonable adjustments to accommodate the needs of all candidates. If you have any such needs or requirements in the context of your interview, please notify us so that we can make the appropriate arrangements.