Payroll and Operations Admin

**About Sharesource**:
We are a BCorp company whose purpose is to democratise opportunities for individuals from developing countries. With our brand and culture empowering our partners to attract and keep the most qualified members, we share the knowledge to unleash potential and grow scaling teams for Australian and Canadian businesses.

**Keep operations blooming and be the backbone of a leading horticultural business**

Join one of the South Island’s leading horticultural companies, a well-established producer and distributor of high-quality composts, soils, and potting mixes for nurseries, landscapers, and local councils.

We’re looking for a **Payroll and Operations Administrator** to support daily operations and ensure smooth administrative and accounting processes. This role is key to maintaining organisational efficiency—handling office coordination, accounts payable/receivable, reconciliations, and supporting various administrative functions. You’ll play a vital part in keeping the business running seamlessly while contributing to the continued success of a respected name in the horticultural industry.

**What are you expected to do?**

- Daily bank reconciliations of everyday bank accounts, along with credit cards in Xero
- Entering all invoices for accounts payable (between 700-850 per month) into Cin7 Core for initial approval with the office manager
- Monthly accounts payable statement reconciliation
- Using LoadScan and WeighTrax software to reconcile payables invoices
- Providing data to suppliers as required
- Preparation of the 20th-month payment report in the company files
- Proactively identify and help resolve problem accounts
- Invoicing for wholesale customers (accounts receivable) as required
- Monitor outstanding balances and follow up with customers on overdue accounts.
- Generating financial reports as required
- Reviewing the profit and loss reports and correcting any coding errors
- Creating systems to record information where necessary (ie: Excel spreadsheets)
- Administrative tasks to assist with accounts receivable, where applicable
- Process batch payments, Review and list fixed assets
- Pricing updates and reviews - 6 monthly reviews of supplier pricing, update the cost prices in Cin7 Core and pricing spreadsheets to maintain cost and sell prices.
- Completing the fortnightly company payroll. Including importing hours data from Timecloud to payroll, reviewing the information, adding staff expenses and finalising.

**You’ll be a great fit if**:

- You have 3+ years of experience in a related field and are confident in managing accounting and administrative tasks, ideally within bark processing, potting mix manufacturing, or related horticultural industries.
- You have experience working with international clients, particularly in Australia or New Zealand.
- You are proficient in accounting software like Xero (hands-on experience preferred over just certification) and have a solid understanding of inventory management systems.
- You possess advanced analytical skills, proactively identifying discrepancies and resolving issues before they escalate.
- You are decisive, solution-oriented, and able to manage multiple priorities under pressure.
- You communicate clearly and effectively in English, take ownership of your actions, work independently with mínimal supervision, and demonstrate exceptional attention to detail in every task.

**Why will you love stepping into this role?**

- **Shape the Future**: Be one of the first few employees in a dynamic, growing company and directly contribute to building something you can be proud of.
- **Impactful Work**: Your efforts will directly translate into business growth and market presence.
- **Diverse Exposure**: Work with a variety of businesses and industries, expanding your knowledge and experience.
- **Rewarding Culture**: We believe in celebrating success and appropriately rewarding our team members.

If you're ready to make a significant impact and grow with an exciting new venture, we want to hear from you

**What you gain beyond the role**:

- **Remote + Hybrid Flexibility**:Enjoy the best of both worlds—collaborative office days when it counts, balanced with the freedom to work from home.
- **Achieve Work-Life Balance and Flexibility**: Work in an environment where you’re trusted and empowered to work independently, while still having the support you need to deliver your best. Here, flexibility isn’t just a perk—it’s how we help you perform at your best, without sacrificing life outside of work.
- **Open Culture**:Your voice matters, we encourage proactive communication and fresh ideas.
- **Supportive Team**:From your very first day to every career milestone, we’ve got your back—with long-term growth and projects you can truly thrive in.
- **Learn and Grow**: Training, coaching, and international opportunities to level up your skills and career
- **Be part of a B-Corp company** that puts people and planet first while creating