Payroll Coordinator

**BAT is evolving at pace - truly like no other organization.**

**To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journey**

**BAT VIETNAM IS LOOKING FOR PAYROLL COORDINATOR & HR DATA ANALYST**

**SENIORITY LEVEL: Experienced Non-Management Level**

**FUNCTION**:Human Resource**

**LOCATION: Ho Chi Minh City, Vietnam**

**ROLE PURPOSE**
- This Role is a centralized resource to facilitate payroll function alongside Third Party Provider; and manage HR systems’ data administration to increase the efficiency and sustainability of the HR department.
- This Role works closely with cross functions and cross entities to ensure JML processes compliance and employee administrative services are addressed in an efficient and confidential manner.

**WHAT YOU WILL BE ACCOUNTABLE FOR**

**PAYROLL & COMPLIANCE**:

- Executes the payroll cycle ensuring all processes and controls are completed on time and resource is planned accordingly. Rectifying errors as they occur and escalating if appropriate.
- Resolves complex queries (Payroll, SHUI, PIT) which involve a detailed explanation of payroll calculations and or related legislation and validation of payroll calculations.
- Executes annual processes e.g. pay and bonus cycle, PIT Finalization, policy/process review, and oversee the reconciliation of payroll costing.
- Works closely with Finance on cost reporting exercises and resolve issues identified within agreed deadlines to ensure complete reconciliations and effective cost management.
- Ensure comprehensive support for all data provision and reconciliation during internal and external audit exercises, demonstrating a commitment to accuracy, transparency, and regulatory compliance.
- Acts act compliance gatekeeper within the JML processes, responsible for monitoring, and ensuring adherence to all relevant regulatory requirements and company policies.
- Works closely with HRBPs and HR Services team to deliver Total Rewards strategy, policy review, process enhancement and other ad-hoc project.

**DATA MANAGEMENT**
- Employee Admin & Master Data Management (MDM): Collaborate with Shared Service Hub team to ensure all employee administration actions/processes are executed on system, on basis of HR service desk.
- Delivers data management services to meet established targets through continuous evaluation, quality assurance and focused improvement efforts.
- Maintains high-quality data that underpins HR decision-making and facilitates smooth workforce management strategies across countries.

**ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE**
- At least 2 years of experience in payroll coordination (preferably in MNCs or Big 4).
- Good/updated knowledge in Labor law, Social Insurance and Personal Income Tax. Knowledge and experience in dealing with expatriates is a plus.
- Strong drive for results, responsiveness, speed, execute quality work independently and ability to navigate a matrix organization
- Professional communications with internal and external stakeholders at all levels.
- Ability to handle sensitive and confidential matters with appropriate discretion.
- Strong Excel & Data Analytics skill and experience in using HRIS
- Bachelor’s Degree in Business Administration, Human Resources or other related majors.

**WE ARE BAT**

At BAT we are committed to our Purpose of creating A Better Tomorrow. This is what drives our people and our passion for innovation. **See what is possible for you at BAT.**
- Global Top Employer with 53,000 BAT people across more than 180 markets
- Brands sold in over 200 markets, made in 44 factories in 42 countries
- Newly established Tech Hubs building world-class capabilities for innovation in 4 strategic locations
- Diversity leader in the Financial Times and International Women’s Day Best Practice winner
- Seal Award winner - one of 50 most sustainable companies

**BELONGING, ACHIEVING, TOGETHER**

Collaboration, diversity and teamwork underpin everything we do here at BAT. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business