Facilities Admin

1 week ago

Thành phố Hồ Chí Minh, Vietnam PERSOLKELLY Full time

**Responsibilities**:

- **Meeting Room Management**: Efficiently managed meeting room bookings to optimize space utilization and resource allocation. Conducted weekly inspections of meeting rooms to ensure cleanliness, functionality, and adherence to company standards.
- **Transportation Coordination**: Organized and coordinated company taxi cards and parking services for employees, ensuring convenient and reliable transportation.
- **Procurement**: Sourced and purchased office equipment, beverages, and facilities, ensuring timely delivery and competitive pricing.
- **Expense Verification**: Accurately reviewed and verified bills and expenses, ensuring compliance with company policies and procedures.
- **Purchasing**: Initiated purchase requisitions for necessary items and processed payment requests to suppliers.
- **Office Supplies**: Maintained adequate levels of office stationery and supplies, placing timely orders to avoid shortages.
- **Office Maintenance**: Conducted regular inspections of the office to identify and address maintenance issues, maintaining a clean and functional work environment.
- **Document Management**: Implemented and maintained efficient document control systems to ensure the organization and accessibility of administrative records.
- **Ad-Hoc Tasks**: Actively participated in and completed ad-hoc tasks and projects as assigned.
- **Task Completion**: Proactively completed various administrative tasks as assigned by the supervisor, demonstrating flexibility and adaptability.
- **Compliance**: Adhered to all relevant EHS and Facilities Management guidelines and regulations.

**Requirement**:

- University Degree
- At least 1 year in related field
- Excellent languages (English and Vietnamese) skills, especially Speaking.
- Have experience in in the field of facilities management.
- Have experience of managing external service providers and contractors.
- Basic awareness of EHS, IFM (Integrated Facilities Management).
- Proactive and excellent verbal communication by using English and Vietnamese (including telephone communication).
- Clever and appropriate customer service etiquette.
- Flexibility, Multitasking and Teamwork.
- Eager to learn and grow.
- Well aware of digital transformation.
- Design and Presentation Skills.
- Prior experience with Microsoft Office (especially Excel and PowerPoint).

**Job Types**: Full-time, Permanent

Pay: 8,000,000₫ - 10,000,000₫ per month

  • Facilities Admin

    2 days ago

    Thành phố Hồ Chí Minh, Vietnam JLL Full time

    JLL supports the Whole You, personally and professionally. **What this job involves**: Providing onsite support Administrations - Monitor and maintain office service and equipment inventory supplies, orders replacement supplies as needed (stationary, water; pantry supply, spare part, courier service, ad-hoc, etc.) - Work with housekeeping team to ensure...

  • Facility Admin

    6 days ago

    Thành phố Hồ Chí Minh, Vietnam JLL Full time

    JLL supports the Whole You, personally and professionally. **What this job involves**: Building great impressions and experience You’ll be the face of JLL—that’s why creating a welcoming, yet professional image of the company is vital to your role. As our stakeholders’ first point of contact, you should make them identify immediately that we are the...

  • Facilities Coordinator

    4 days ago

    Thành phố Hồ Chí Minh, Vietnam JLL Full time

    JLL supports the Whole You, personally and professionally. Facilities Coordinator Lead role in the delivery of facilities management (FM) services to the client. Single point of contact for the client and will be responsible for: Ensuring a high level of client satisfaction, establishing, and managing the service delivery team, delivering key initiatives as...

  • Facilities & Admin Coordinator

    6 days ago

    Ho Chi Minh City, Vietnam cbre Full time

    Xem và nộp hồ sơ ngay **Lưu ý**: - Người tìm việc đang xem tin **Facilities & Admin Coordinator**: - **Mã tin đăng: 3384262**. Mọi thông tin liên quan tới tin tuyển dụng này là do người đăng tin đăng tải và chịu trách nhiệm. Chúng tôi luôn cố gắng để có chất lượng thông tin tốt nhất, nhưng...

  • Facilities Admin

    6 days ago

    Ho Chi Minh City, Vietnam JLL Full time

    JLL supports the Whole You, personally and professionally. **What this job involves**: Providing onsite support Administrations Monitor and maintain office service and equipment inventory supplies, orders replacement supplies as needed (stationary, water; pantry supply, spare part, courier service, ad-hoc, etc.) Work with housekeeping team to ensure the...

  • Facilities Admin Intern

    7 hours ago

    Thành phố Hồ Chí Minh, Vietnam JLL Full time

    JLL supports the Whole You, personally and professionally. Administrations and Facilities Management  Response for receptionist full time  Support with monitor and maintain office service and equipment inventory supplies, orders replacement supplies as needed (stationary, water, pantry supply, etc.)  Work with housekeeping team to ensure office is...

  • Facilities Coordinator

    1 week ago

    Thành phố Hồ Chí Minh, Vietnam JLL Full time

    JLL supports the Whole You, personally and professionally. **What this job involves**: Providing onsite support You will be the upper facilities management’s trusted right hand on all facilities-related activities. You’ll do this by performing routine site inspections to ensure all building processes and best practices are implemented and...

  • Senior Facilities Coordinator

    6 days ago

    Thành phố Hồ Chí Minh, Vietnam JLL Full time

    JLL supports the Whole You, personally and professionally. To support the delivery and continuous improvement of soft services, including housekeeping, pantry, waste management, admin and internal events. The role also ensures coordination with technical teams and building management for office repair issues, promotes teamwork, and supports client visits and...

  • Admin Collaborator

    7 hours ago

    Thành phố Hồ Chí Minh, Vietnam Zalo Full time

    Hồ Chí Minh Internship & Collaboration As an Admin Collaborator, you’ll play a key role in supporting the day-to-day operations of our executive spaces. You’ll also assist in ensuring the overall office environment runs smoothly and is well-maintained. **What you will do**: - Handle daily executive support tasks such as coordinating essential...

  • Facilities Admin

    2 days ago

    Ho Chi Minh City, Vietnam JLL Full time

    JLL supports the Whole You, personally and professionally. Building great impressions and experience You’ll be the face of JLL—that’s why creating a welcoming, yet professional image of the company is vital to your role. As our stakeholders’ first point of contact, you should make them identify immediately that we are the kind of company they would...