Office Manager

3 days ago

Thành phố Hồ Chí Minh, Vietnam ADM Full time

Ho Chi Minh City

Vietnam

Administration

**REPORTING TO : General Manager, Ag Services & Oilseeds, Vietnam**

**LOCATION : Fl. 7, Saigon Centre, 65 Le Loi, Dist. 1, Ho Chi Minh City**

**THE COMPANY : ADM Vietnam Co Ltd**

**SCOPE AND RESPONSIBILITIES**:
**Team & Office Operations**:

- Act as the main point of contact for office-related needs, ensuring a well-organized and efficient workspace.
- Support cross-functional collaboration by fostering communication and alignment between departments.
- Organize paper-based and digital data retention functions in line with company policy and local regulations.

**Communication & Coordination**:

- Serve as the go-to person for internal communications, ensuring important messages reach the right teams effectively.
- Facilitate meetings, coordinate schedules, and streamline processes to enhance productivity.
- Provide clear and timely updates to leadership on office operations, challenges, and improvements.

**Service & Support**:

- Deliver a high level of service by proactively addressing employee concerns and office logistics.
- Support the HR function with foreign employee contracts and logístical arrangements.
- Organize business travel, company events, meetings, and team-building activities to promote a connected workplace culture.

**Prioritization & Problem-Solving**:

- Efficiently balance urgent requests with long-term initiatives, ensuring critical tasks receive appropriate attention.
- Identify and implement process improvements to optimize office operations.
- Maintain confidentiality and discretion while managing sensitive company information.

**QUALIFICATIONS**:

- Bachelor's degree in Business Administration, Management, or a related field.
- Proven experience as an office manager, administrative coordinator, or similar role.
- Strong organizational skills with the ability to manage multiple priorities simultaneously.
- Excellent written and verbal communication skills.
- Proficiency in English (both written and spoken).
- Proficiency in Microsoft 365 tools.
- Ability to anticipate needs, take initiative, and solve problems proactively.
- A positive, team-oriented attitude with a focus on delivering exceptional service.

**#IncludingYou**

Diversity, equity, inclusion and belonging are cornerstones of ADM’s efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments — environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.

For more information regarding our efforts to advance Diversity, Equity, Inclusion & Belonging, please visit our website here: Diversity, Equity and Inclusion | ADM.

**About ADM**

**Req/Job ID**

95284BR

**Ref ID**

LI-DNI

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