Invoicing Specialist

5 days ago

Hà Nội, Vietnam Gear Inc Full time

**1. Responsibility**

**Invoice Preparation & Issuance**:

- Prepare and generate invoices accurately and in a timely manner based on client agreements and internal guidelines.
- Ensure all invoices comply with company standards and client-specific requirements.

**Data Validation & Accuracy**:

- Cross-check and validate all data entries and charges before finalizing invoices.
- Collaborate with other departments to ensure invoicing data is complete and accurate.

**Client Communication & Support**:

- Address and resolve client inquiries related to invoices promptly and professionally.
- Work closely with the account management team to clarify and adjust any client-specific invoicing requirements.

**Reconciliation & Reporting**:

- Conduct regular invoice reconciliations to ensure consistency across all accounts.
- Prepare and analyze invoicing reports, identifying trends, discrepancies, and areas for process improvement.

**Compliance & Record-Keeping**:

- Maintain comprehensive and organized records of all invoices, payments, and client communications.
- Ensure all invoices are compliant with relevant regulations, policies, and audit standards.

**Process Improvement**:

- Identify and suggest improvements in the invoicing process to enhance efficiency and accuracy.
- Participate in team projects aimed at improving invoicing workflows and reducing errors.

**2. Key skills and experience**

**Education & Experience**:

- Bachelors degree in Accounting, Finance, or a related field (preferred but not required).
- Minimum of 1 year of experience in an invoicing, billing, or finance support role.

**Technical Skills**:

- Proficiency in invoicing software and Microsoft Excel.
- Strong data entry skills with high attention to detail.

**Soft Skills**:

- Good English communication skills, both written and verbal.
- Strong analytical skills and a proactive approach to problem-solving.
- Ability to work independently and as part of a team, with a high degree of accuracy and integrity.

**3. Benefits**

**3.1. Salary and Benefits**
- Attractive salary and benefits;
- Premium Healthcare and Mental Health Care service for you, 100% covered by the company;
- Extra bonus per personal events (Wedding, Funeral, Hospitalization, Newborn baby) and a very cute baby box for staff who are going to welcome a new baby angel to the world;
- Annual health check, annual flu vaccination;
- Summer vacation (Paid days off and bonus);
- Paid leave (12 days/year).

**3.2. Working Environment**
- We work 40 hours per week (Monday-Friday);
- International, fun, and professional working environment: Working closely with both experienced Vietnamese and foreign experts;
- Modern hardware; Free drinks (coffee, tea, etc.);
- Training and career development opportunities;
**Working Location**:Minh Khai Ward, Hai Ba Trung District, Ha Noi

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