Payable Accountant

Company Description

Global Forwarding delivers cargo across our global network via road, rail, sea, and air. From loose cartons for consolidation and palletised cargo to moving dangerous goods and bulk commodities, we have the experience, the infrastructure, and the global network to get freight moving - across towns, across countries and across continents.

**Job Description**:
AP controller
- To manage payment timeline to ensure effective payment and maximise net operation working capital. - Perform posting invoice and payment process for tasks which yet to transfer to CoE (Admin, OVH cost, Pay on behalf cases, oversea agent/customers )
- Verify/Review oversea payment documents before settlement that the correctness of all the invoices and supporting documents according to requirement from Vietnam taxation as well as internal control purpose.
- Ensure all original invoices are collected, and arrange proper filing documents
- Review and propose list of vendors that need to extend credit term and credit limit periodically.
- Check and reconcile payment with vendor through coordination with COE and Ops for response to vendor enquiries.
- Ensure outstanding amount on system is updated.

COE control
- Supervise performance of CoE team for transferred tasks related to AP sections.
- Back up CoE team for transferred tasks related to AP sections.
- Control and review the intercompany reconciliation performed by CoE.
- Control and follow up to get disputed invoices both IC and 3rd parties resolved within expected timeline.
- Control CoE to ensure exchange rate is updated in CW1 daily.
- Cooperate with COE team to control vendor organization master data.
- Prepare SOP and instruct COE team for new moving tasks (if any)

Month end closing
- Ensure assigned month end closing tasks are finished on time.
- Prepare the AP analyst aging report and provide the commentary for outstanding.
- Closely support to control and improve DPO.

Agent and Intercompany control
- Ensure payment on time per planning schedule/policy - Follow up with CoE and Ops for monthly interco netting process.
- Highlight and escalate to solve the dispute case within the required timeline (if any).
- Cooperate with related parties (such as regional, AR, Ops, agent, interco, etc..) to resolve the issues/queries related to payment to/collection from agent/interco on payments/collection.
- Highlight vendors that need contracts per regulation for OP to provide.

Banking administrations
- Control bank book and cash book for AP transactions in accounting systems
- Perform bank administration update when required (example: update Mandate and other administrative work required from banks)

Taxation related matters
- Prepare data of VAT, FCT for taxation reports, work closely with consultants to ensure Tax declared on time and accuracy.
- Cooperation with GT to ensure VAS accounting book is compliant with VAS for AP transactions and assigned sections.
- Highlight and escalate any potential issues during payment processing.
- Coordinate with consultants/stakeholders (Ops, admin ) to solve the related taxation of payment document issues.
- To support on CIT report and provide the related data for auditor if required.
- Perform monthly reconciliation between VAT declaration and CW1 system.

Administration duties
- Prepare data, AP confirmation for auditing (if any).
- Find document for tax auditing (if any).
- Scan docs and invoice for filing (if required).
- Proper filing related documents for in charge sections.
- Performs other duties that will be assigned.

Accounting Policies and Compliances
- Support treasury control.
- Monitor to meet Operation Control Framework for related in-charge area.
- To ensure payment is adhered to Toll Policy (Procurement, DOA, Concur )
- Contact and work with other departments/parties for any concerned matters.
- To check all documents have been obtained approval from authorised person according to DOA and Group policies.
- Contact and work with other departments/parties for any concerned matters.
- Closely report to manager for all internal control points.

System set up and Adhoc project
- Support Chief accountant on build up standard process/ template/ working file.
- Review and propose for improvement plan for current processes/practices.
- Support Chief accountant & take part in accounting system/processes implementation & improvement.

**Qualifications**:

- 3 years and above working experience as same role
- Advanced Excel Skills.
- Accounting background and have tax knowledge (VAT and E-Invoice regulation)
- Time management skills, organizational skills and problem-solving skills
- Good verbal and written English communication skills
- Sound knowledge in Logistics/Forwarding service (preferable)
- Experience in CW1 system and FPT e-invoice system (preferable).

Additional Information

Additional information

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