Senior Finance Assistant

Context

RESPONSIBILITIES
Provide procedural guidance to staff at all levels;
- Train other finance support staff, in particular, those in programme admin.finance roles;
- Provide specialized advice and support to Project Managers and Mission Management on financial and economic matters, through regular or ad hoc reports, to support informed decision making;
- Provide specialized support preparing budget submissions and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses;
- Assist in monitoring compliance with financial policies, procedures, rules and regulations;
- Monitor expenditures to detect, analyze and communicate issues of project budget execution while at the same time aiming that these expenditures remain within authorized levels;
- Assist in the development and maintenance of complex financial models for the analysis of key financial and economic aspects of the mission management, including but not limited to: staff projectization, mission financial sustainability and indirect costs’ component in program budgets;
- Participate closely to build and enhance the structure of PRIMA Project Proposals and Project Activation processes with the objective of ensuring that the aforementioned advance in the approval workflow without errors or missing information, building capacity in Programme Project Developers as needed;
- Provide assistance responding to audit queries and follow up on audit recommendations;
- Perform other related duties as required.

QUALIFICATIONS
Education
- High School diploma with six years of relevant experience; or,
- Bachelor’s degree in Business Administration, Accounting, Finances, or related field with four years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience
- Experience in the field of accounting or finance;
- Proven analytical and problem-solving skills;
- Proven communication skills;
- Experience in financial modeling - a must;
- Experience in writing narratives for financial reports, models and/or budgets;
- Sound knowledge of and/or experience in cost accounting, is an advantage;
- Experience with ERPs, SAP in particular, is an advantage;
- Experience in audit procedures, is an advantage;
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills
- Computer literacy, in general;
- Intermediate to advanced proficiency in MS Excel, in particular - a must;
- Attention to detail;
- Discreet, details and clients-oriented, patience and willingness to learn new things;
- Ability to work with national and international institutions;
- Ability to prepare clear and concise reports;
- Demonstrated ability to and exercise sound judgment;
- Excellent communication skills.

Languages
- Fluency in English and Vietnamese (oral and written)

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

**Required Competencies**

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies - behavioural indicators (Level 2)
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies - behavioural indicators (Level 2) (applicable only if position is with direct reports)
- Leadership: Provides a clear sense of direction, leads b