Facilities Admin

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

**What this job involves**:
Providing onsite support

Administrations
- Monitor and maintain office service and equipment inventory supplies, orders replacement supplies as needed (stationary, water; pantry supply, spare part, courier service, ad-hoc, etc.)
- Work with housekeeping team to ensure office is tidy up
- Work with security team to ensure it is right security policy & process
- Support to organize the client’s event, activities
- Control expense/contract of purchasing and other activities of all vendors related to Client
- Manage and maintain the tracking files (Pantry consumable/Utility/Parking/Purchase
- order utilization, Finance tracker, assets list, courier service, etc)
- Support invoice/good receipt note/payment process as external (client) & internals’ request
- Coordinate building & maintenance issues for general repair (heating, air conditioner, security, office facilities, etc.)
- Other tasks assigned by Client

Business Support
- Receive/manage/handle the request from external (customer’s request, 3rd clients and internal (HO/ finance team)
- Support the weekly report to Client & Indian team (client)

Accounting
- Perform account payable/ payment process & support accountant team on CSP

Meeting the clients’ facilities needs
At JLL, we put client satisfaction at the front and centre of everything we do. If you share our values, we will be more than happy to work with you. In this role, you’ll be responsible for working closely with clients and suppliers onsite to identify their facility-related enquiries and requirements. Your planning and budgeting skills will also be vital to the job, as you’ll take part in the procurement of vendors and services from time to time.

Making everyone safe and risk-free
Do you value workplace safety? If so, you’ll be a perfect fit for the job. In this role, you will ensure everyone’s health and safety by keeping safe workplace procedures in place and order. You’ll also be expected to carry out these procedures, as needed.
At the same time, this role puts you on the first line of defence against risks. As such, you will help implement and manage risk management programs, disaster recovery and business continuity plans. You’ll also be expected to follow escalation and incident reporting procedures and comply with the firm’s guidelines and strategies.

Sound like you? To apply, you need to be a

Qualification
- College or bachelor’s degree
- Have at least 02 years’ experience for admin position
- Communicate in English fluently
- Good computer skills such as MS Office (Outlook, Word, Excel, etc.)
- Able to work under pressure or working with multi tasks at the same time

Problem solving & negotiation skills
What you can expect from us
We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.