Finance and Onboarding Coordinator

**Description**

**Job Overview**:
As a **Finance and Onboarding Co-ordinator** in the onboarding function, you will play a pivotal role in integrating newly acquired or established schools in Thailand region into our international network. You will assist and coordinate end-to-end post-acquisition onboarding activities, working closely with Onboarding Manager (“OBM”) Asia and Middle East division, region, and school-based teams to ensure successful project delivery.
This is a dynamic and hands-on role that combines execution of assigned tasks with project management. You will support finance onboarding by performing various tasks like acquisition accounting, opening balance sheet, fair value adjustment, core system implementation like NetSuite, iSAMS, etc. You will also actively contribute to the completion of other critical tasks for other functions like HR, properties, ESG, legal, admissions, marketing, health & safety, safeguarding and Technology. You will be the central point of accountability for the onboarding timeline, progress tracking, risk mitigation, and issue resolution.
**Key Responsibilities**

- **Finance Onboarding**:

- Assist regional finance team in completing acquisition accounting, preparation of opening balance sheet, preparation of fair value adjustment schedule, completion of immovable properties template and churn rate analysis
- Mapping of local Chart of Accounts (COA) to ISP COA.
- Assist the school and regional finance team in NetSuite implementation.
- Assist in completion of financial and tax related due diligence items.
- Assist the school and regional finance team in financial reporting activities so that the school is live on monthly PBCS reporting in the given timelines.
- Assist in addressing queries raised by Auditors.

** - ** Regional**Management & Regional Support**:

- Guide regional and school teams in understanding their onboarding responsibilities and deliverables.
- Monitor progress across all functional areas, identifying delays early, assessing risks and impacts and coordinating with stakeholders to implement corrective measures.
- Provide practical assistance and support in completing assigned, time-critical tasks where there are capacity or capability challenges.
- Work closely with the OBM Asia and Middle East division, Thailand Regional Managing Director, Thailand Regional Finance Director and other Thai Regional functional heads to prioritize resource allocation and manage project load to ensure timely delivery of all onboarding milestones.

- **Integration Planning & Execution**:

- Review Financial Investment Papers (FIPs), Sale & Purchase Agreements (SPAs), and other acquisition documentation to ensure critical obligations and timelines are captured in the onboarding plan.
- Tailor integration task lists across departments including HR, Finance, Learning, Marketing, Technology, Legal, and Operations to reflect each school’s structure, priorities and dependencies.
- Collaborate with other Onboarding Managers and Group Heads of Function to regularly review and improve the integration task library, embedding best practices and feedback from prior projects.
- Conduct regular status meetings to track progress, manage interdependence, and ensure that regional and school teams are supported throughout the onboarding lifecycle.
- Proactively escalate material risks and propose mitigation actions to ensure mínimal disruption to school operations and the project timeline.
- Develop and maintain real-time dashboards and produce regular status reports and updates for regional leadership and ISP Group executives.
- Ensure consistency and transparency in reporting to support strategic decision-making and highlight areas needing additional support.
- **Cross-Functional Coordination & Stakeholder Management**:

- Act as the primary link between Group Business Development, regional leadership, and school teams, ensuring sharing of key information and objectives post-acquisition.
- Work with Group Heads of Function to ensure onboarding task lists are actionable, prioritized, and well understood by operational teams.
- Facilitate interdepartmental collaboration to align on key tasks, timelines, and deliverables, encouraging open communication and timely issue resolution.
- Support a culture of continual learning and sharing by facilitating knowledge transfer sessions and contributing to onboarding process refinement.
- **Issue Resolution & Continuous Improvement**:

- Serve as the initial escalation point for challenges impacting project delivery; respond swiftly with practical solutions and involve relevant leadership as needed.
- Track lessons learned from completed tasks and full integrations, identifying areas for process improvements and developing proposals for changes to data capture templates, task lists, workflows.
- Champion process standardisation while allowing for flexibility where regional or school-specific differences require tailored approaches.

**Experi