Senior Executive, Procurement

Dong Da, Ha Noi, Vietnam
- Department
- Procurement & Contracts Management
- Job posted on
- Dec 10, 2024
- Employment type
- Contract

**ABOUT SEMBCORP INDUSTRIES**

Sembcorp Industries (Sembcorp) is a leading energy and urban solutions provider, led by its purpose to drive energy transition.

Headquartered in Singapore, Sembcorp delivers sustainable solutions to support energy transition and urban development by leveraging its sector expertise and global track record.

Sembcorp has a balanced energy portfolio of 21.2GW, with 14.4GW of gross renewable energy capacity across 10 countries*.

Its urban development projects span over 14,000 hectares across Asia and have generated over 377,000 employment opportunities and attracted close to US$50 billion of investment capital.

Sembcorp is listed on the main board of the Singapore Exchange. It is a constituent stock of FTSE Russell Index, MSCI Singapore Index, Straits Times Index as well as sustainability indices including FTSE4Good Index, iEdge SG ESG indices and several MSCI ESG indices.

**Purpose and Scope**

Assist the overall procurement process to support projects, maintenance, and operational requirements, ensuring compliance with company policies and industry best practices.

**Key Roles and Responsibilities**

**Procurement Support**:

- Conduct market research to identify suitable potential suppliers and negotiate competitive pricing and terms.
- Facilitate tendering process, including preparing tender documents, issuing requests for proposals (RFPs), evaluate and prepare award recommendation, and managing communication with vendors.
- Maintain a database of approved vendors and suppliers, ensuring accurate and up-to-date information.

**Contract Management Support**:

- Assist in the drafting, reviewing, and negotiation of contracts with vendors and suppliers.
- Maintain contract records and databases, ensuring all documentation is properly filed and easily accessible.
- Monitor and report on contract performance, escalating issues where necessary.
- Pre and post contract administrative duties

**PR & PO Management**:

- Review and process Purchase Requisitions (PRs) from internal departments, ensuring that all necessary approvals are in place.
- Prepare, issue, and track Purchase Orders (POs) based on approved PRs, ensuring that the details are accurate and in line with agreed terms.
- Work closely with suppliers and internal stakeholders to ensure the timely delivery of goods and services.
- Ensure compliance with internal procurement policies and procedures.
- Support the development of continuous process improvements through regular analysis of procurement activities.

**Supplier Relationship Management**:

- Establish and maintain effective relationships with suppliers and service providers to ensure a smooth procurement process.
- Assist in performance evaluation of suppliers and provide feedback to improve service delivery.
- Evaluate supplier capabilities, quality, and pricing to ensure the best value for the organization.
- Manage and revalidate supplier prequalification
- Build and maintain positive, long-term relationships with suppliers to foster collaboration and ensure reliability.
- Perform thorough due diligence checks on major or preferred vendors to mitigate risk and ensure long-term partnership sustainability.
- Create and onboard new vendors as required, ensuring compliance with internal and external policies.
- Address any supplier-related issues or concerns related to deliveries, quality, or pricing, ensuring resolution in a timely manner.

**Administrative Support**:

- Serve as the primary point of contact (PIC) for all procurement-related systems, ensuring smooth integration and operation
- Work with Singapore Procurement to refine procurement processes, identifying and implementing improvements that optimize system functionality.
- Manage the ongoing administration of procurement systems, ensuring accuracy, consistency, and alignment with business objectives.
- Maintain accurate and organized records of procurement and contract management activities.
- Prepare and update procurement and contract documentation as required.
- Support the procurement team with general administrative tasks and duties as needed
- Work closely with project teams and business development teams to explore cost-saving opportunities, such as bulk purchases, alternative suppliers, or process improvements.
- Identify opportunities to optimize procurement spending without compromising quality or service standards.
- Monitor and resolve any discrepancies or quality issues with suppliers promptly, ensuring products and services meet the organization’s standards.
- Ensure compliance with all applicable legal and regulatory requirements related to procurement activities.
- Provide regular reports on procurement activities, vendor performance, and cost savings to senior management.
- Conduct data analysis to monitor procurement performance and identify trend