Senior Project Coordinator

Overview:
RMIT University Commitment
- RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.- Why RMIT University Vietnam?-
- Reputation and rankings - RMIT University- RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer To Work For in Asia. To find out more about RMIT Vietnam and our current vacancies, please visit our website: Your role

The Project Coordinator for the 2026 International Foundation of Fashion Technology Institutes (IFFTI) Conference will oversee and coordinate all facets of the conference planning and execution. This role entails managing various activities over 19 months to align with RMIT Vietnam’s procedures. The position demands exceptional organizational, communication, and stakeholder management skills to ensure the successful delivery of the 2026 IFFTI Conference.

Reports to: Events & Exhibitions Manager, SCD

Indirectly reports to: 2026 IFFTI Project Lead

Key Accountabilities- Primarily manage and coordinate the planning and execution of the 2026 International Fashion Education Institutions Conference (IFFTI), encompassing presentations, workshops, practice-based sessions, exhibits, poster presentations, field trips, and student design competitions.- Assist the 2026 IFFTI Project Lead to facilitate effective communication and stakeholder management between the IFFTI Executive Board, the 2026 IFFTI Organizing team (RMITV), and other parties (IFFTI member institutions, travel agents, local service providers, local authorities) for the planning and execution of the conference.-
- Ensure the conference fee structure is developed and finalized early in the planning cycle:
+ Collaborating with the finance team to determine the appropriate fee structure.

+ Coordinating with the conference planning committee to align the fee structure with the overall budget and goals of the conference.

+ Ensure timely updates and post the finalized fee structure on the IFFTI Conference website.

+ Communicating with stakeholders to inform them about the fee structure and any relevant details.- Work with the webmaster (including web developer and web designer) under the direction of the 2026 IFFTI Project Lead to develop, update, and maintain the IFFTI website 10 months before and during the conference, along with a proper handover process to the School after the Conference completion.- Coordinate with various RMITV departments (including Uni Coms, Uni Events, Operations, and Schools) and local service providers to create digital photography and videography content, POSMs, and social media content for the 2026 IFFTI events.- Organize meetings, take minutes, and circulate and file documents for the preparation, planning, execution, and evaluation of the 2026 IFFTI Conference.- Undertake other duties as required by the 2026 IFFTI Organizing team.

Key Selection Criteria- Bachelor's Degree in relevant fields such as event management, project management, and marketing.- Vietnamese fluency in writing and speaking.- Demonstrated experience and expertise in managing complex events and conferences, including international scale, from start to finish, including budget control.- Demonstrated people management experience.- Excellent communication and interpersonal skills, including negotiation, liaison, cross-cultural communication, and report writing skills.- Outstanding project management and meticulous organization skills.-
- Proven ability to work under pressure and respond to multiple priorities while demonstrating sound judgment and prudent decision-making.- Significant expertise and experience in coordinating people and projects, and excellent management skills, including planning and managing activities, providing advice and prioritising, monitoring and evaluating work performance and flow.

Other Information- Contract duration: 19 months (the first contract: 12 months)- Competitive VND salary depending on proven track record in meeting all the key selection criteria- Annual leave: 1 day per working month- Private Insurance- Free use of onsite sports and fitness facilities- Library on campus and online - access to RMIT Australia online library

English Proficiency

English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS General 6.0 (or equivalent Linguaskill 160).

To Apply

Please submit your CV and cover letter addressing your suitability for this posit