Administrative Assistant

1 day ago

Hà Nội, Vietnam The Asia Group Full time

The Asia Group is a strategic and business advisory firm that supports Fortune 500 corporations with market entry and expansion strategies, stakeholder engagement strategies, and complex conflict resolution initiatives in the Indo-Pacific region. The Asia Group’s clients cover a broad range of industries, including technology, manufacturing, energy, financial services, hospitality, pharmaceuticals, transportation, and defense.

**Responsibilities Include**:

- Coordinates with the Operations Team in the TAG headquarter in DC on major administrative issues such as payroll, accounting, reimbursement, office supplies, IT infrastructure, health insurance management, and event management.
- Coordinates and schedules travel, meetings, and appointments for clients and supervisors in the Hanoi office.
- Responds to and resolves administrative inquiries and questions.
- Maintains office supplies and coordinates maintenance of office equipment.
- Maintains a system for recording expenses and the use of petty cash.
- Welcomes and directs visitors and clients.
- Maintains filing systems as assigned.
- May assist in onboarding and training new employees.
- Answers and transfers phone calls, screening when necessary.
- Performs other related duties as assigned.

**Required Skills/Abilities**:

- Native verbal and written communication skills in Vietnamese and excellent listening and writing communication skills in English.
- Excellent interpersonal and customer service skills.
- Proficient in Microsoft Office Suite, Salesforce, and related software.
- Excellent organizational skills and attention to detail.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently.

**Education and Experience**:

- Associate’s degree required; Bachelor’s degree in related field preferred.
- Three to five years of experience in an administrative role.

**Physical Requirements**:

- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.

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