Deputy Director of School Operation

3 weeks ago

Ho Chi Minh City, Vietnam APU International School Full time

Vacancy**:DEPUTY DIRECTOR of SCHOOL OPERATION**- APU American International School
- Position: Full-time
- Department: School Leadership
- Start Date: Immediate opening
- Career Level: Experienced (Manager)
- Education Level: Diploma
- Salary: Confidential

**Company Description**

Established in 2004 in Ho Chi Minh City (Saigon), Vietnam, APU American International School assists students aspiring to higher education in the US. The international school operates with the motto “Pathway to US Education” APU American International School offers opportunities to students keen on getting admitted to universities in the US and abroad.

The Director of School Operations is the operational leader of the school. S/he is critical to the successful and efficient running of the campus, focus almost exclusively on teaching and learning within the schools. The Director of School Operations will therefore be an individual who embraces innovation and continuous improvement, and relishes the challenge of finding ways to work smarter and more efficiently, all in support of ensuring the instructional staff and leaders can stay focused on teaching and learning.

**Duties and Responsibilities**

The responsibilities of the Director of School Operations are, but not limited to, the following:

- School Operations Leadership & Operations Team Management_
- In partnership with the School Leader and the regional leadership, develops the school-wide operations vision that supports and operationalizes the academic and cultural vision of the school
- Plays a leadership role in the school’s strategic and annual planning and budgeting processes
- Hires, manages, coaches, and develops school team members (including foreigner teachers, operational staffs and vendors) and holds them accountable to goals and outcomes
- Supervise recruitment of foreign staffs, access their qualification and performance,
- Serves as the primary point of contact between the BODs and teachers, staffs, partners and vendors. Support the BODs to build scalable, region-wide systems, policies, and procedures
- Finance & Purchasing_
- Works closely with the BODs to develop the school’s annual budget
- Actively manages the school budget throughout the year by participating in monthly budget meetings to review budget variances, actively monitoring school spending, and proactively seeking opportunities to ensure spending is always aligned to the school’s academic priorities
- Manages the school purchasing process by establishing clear systems for staff to request items, placing orders with vendors, tracking delivery, and coding and submitting purchases orders, invoices, and reimbursement requests
- Manages the school payment process for activity fees and uniforms
- Approves school purchases under a specific financial threshold
- Serves as the first school-based point of contact regarding finance and works with regional Finance team to ensure financial compliance and reporting
- Facilities & Maintenance_
- Oversees most aspects facilities issues, including maintenance, managing staff/vendors, aesthetics, shared space agreements, and campus safety
- Regularly conducts facilities walkthroughs and liaises with custodial staff/vendors to ensure that the facility looks the best it can
- Ensures that the main office is neat, organized, welcoming and has all important parent-facing materials
- Transportation, and Special Events_
- Ensure that all school operations run seamlessly each and every day, proactively problem solving and developing systems where needed
- Oversees all aspects of transportation including vendor management, arrival and dismissal procedures, and setting and managing staff duty schedules
- Technology & Equipment_
- Ensures that students and staff have access to needed technology and works with Tech Team to plan technology related enhancements
- Manages the school’s supply and asset inventory (e.g. computers, textbooks)
- Student Information, Testing, and Academic Operations Support_
- Manages systems for and maintains accurate student data and information in compliance with school expectations
- Manages the substitute teacher process including participating in substitute interview events/orientations, orienting new subs to the school, and managing the process by which teachers seek coverage for absences
- Student Recruitment & Enrollment_
- Develops and manages student recruitment strategy to ensure that the school begins the academic year with full classes and actively recruits to fill open seats
- Ensures that parent info sessions, school tours, and enrollment process are tightly planned and executed

**Required Qualifications, Experiences and Skills**
- Bachelor’s degree in relevant field, especially Business Administration at an US university;
- Be familiar with the US high-school education, especially Common Core Curriculum;
- Prior leadership and management experience in the US for at least 3 years and above;
- Familiar with managing pe

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