Account Receivable Officer

5 months ago


Ho Chi Minh City, Vietnam SOFITEL SAIGON PLAZA Full time

**Job Description**:
Supervise to ensure Hotel receives payments for goods and services, and records these transactions accordingly, include securing revenue by verifying and posting receipts, and resolving any discrepancies.

MAIN DUTIES SUPPORT TO:

- Review/verification for completeness of supporting documentation for all daily "city ledger" folios and follow-up on missing documents.
- Transfer of daily city ledger check-out folios to accounts receivable ledger (Fidelio)
- Creating of new debtor accounts in Fidelio system.
- Preparation of "debit notes" for daily mail out to debtors.
- Daily verification of individual credit card vouchers to Fidelio credit card settlement report and batch total summaries, follow up on discrepancies.
- Daily update of credit card settlements to accounts receivable (Fidelio).
- Action of refunds due for incorrect credit card settlements.
- Processing of request for manual credit card settlements for late charges.
- Action of adjustments/corrections required on daily city ledger check-out folios.
- Issuing of receipts for debtor payments.
- Action of all debtor queries on a timely basis.
- Preparation of monthly debtor statements.
- Performing monthly reconciliation for all debtor accounts.
- Follow up on all overdue debtor invoices and maintain detailed "activity" log of action taken for individual debtor accounts.
- Maintain records of authorised "barter" transactions on debtor accounts.
- Daily filing of all debtor invoices.
- Daily filing of all documents relating to debtor payments received/processed
- Performing end of day shift close procedures (Fidelio).
- Preparation of month-end accounts receivable reports.
- Preparation of supporting schedules/information for monthly city ledger review meeting.

Work Experience
- Diploma education
- Minimum 2 years of experience in an office administrative role or 1 year of experience in a similar capacity
- Working English (reading, writing and oral proficiency) is a plus;
- Proficient in MS Excel, Word, & PowerPoint
- Good communication skills
- Ability to work effectively and contribute in a team
- Well-presented and professionally groomed at all times
- National under local contract

**Benefits**:

- Year end bonus base on annual performance
- Public holidays cash benefits (New Year, Lunar New Year, Liberation Day, International Labour Day, National Day, King Hung’s Death Anniversary)
- Annual leave (+ 11 public holidays mentioned above)
- Social insurance (8%), Health insurance (1.5%), Unemployment insurance (1%) paid by the employee during probation
- 24/7 Personal Accident Insurance
- Parking fee
- 2 duty meals at Staff Canteen
- Uniform covered by the Hotel
- Carte Bienvenue



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