Inspections Co-ordinator

1 month ago

Hà Nội, Vietnam RightShip Full time

**The Company**

RightShip is the world's biggest third party maritime due diligence organization, providing expertise in global safety, sustainability and social responsibility best practices.

We bring together years of industry expertise with the output from analytics and large data sets to provide our safety and environmental scoring systems, recommendations and consultancy services.

Using leading data and technology, we aim to set new benchmarks in environmental protection. We support global initiatives and action influencing practical and impactful change, enabling "win-win" for business and the environment.

**What we offer**

We offer a place where you know you are contributing to an organization who are constantly working to ensure ships are safe as possible so that crew and cargo are protected. We are passionate about maritime efficiency, safety and sustainability practices.

We offer generous rewards. Our base salary is competitive, we support employee wellbeing and provide our employees with a Healthy Living Allowance and our annual incentive scheme is awesome. We have some great talent who are happy to share their experience and skills to help you on your way and we are committed to professional development to make sure your career keeps growing while you're working with us.

**What makes RightShip a great place to work at**:
RightShip is an equal opportunity employer, and we champion diversity. Our teams are composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities, and generations. We believe that a diversity of experiences makes us stronger—as individuals, as communities and as an organization.

**Position Description**

**Inspections Coordinator**

Permanent Full Time

Location: Hanoi

As world-recognised maritime safety and environmental experts, RightShip aspires to be a leading voice in industry. Reporting to the Head of Inspections, the Inspections Coordinator will schedule, manage and file communications, entering details into the RightShip database and process invoices for Dry and Petroleum inspections conducted by RightShip.

**Major Responsibilities**

**SCHEDULING**
- Respond to requests from ship operators for Dry and SIRE inspections
- Schedule/assign inspectors to complete the inspection based on location of inspection, inspector qualifications, inspector availability and cost minimisation
- Monitor changes to schedules due to changes in vessel ETAs or other circumstances and respond if required
- On a roster basis attend to urgent inspections matters out of hours and at weekends. Overtime or TOIL compensation paid beyond reasonable overtime.

**INVOICING**
- Process invoices for inspections in our accounting system.
- Process invoices for ship operators in our accounting system.

**ADMINISTRATION**
- Electronically file all correspondence
- Send dry inspection reminders to ship operators
- Create inspections records with initial details (ship, port, date, inspector, party to be invoiced)
- Other administration support as required

**Qualifications, Skills & Experience**
- Previous business administration or equivalent experience (minimum 5 years)
- Good knowledge of Microsoft Office Suite including Excel, Word and Outlook
- Ability to learn and utilise in-house computer systems and database
- Accurate data entry skills
- Provide outstanding customer service
- Knowledge of world geography, covering countries and ports
- Good spoken and written English Language skills
- Knowledge of Shipping and Shipping terminology highly desirable

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