Senior Purchaser

4 weeks ago

Ho Chi Minh City, Vietnam Hitachi Energy Vietnam Company Limited Full time

Location:
Hanoi, Ho Chi Minh, Vietnam

Job ID:
R0017771

Date Posted:
2023-04-17

Company Name:
Hitachi Energy Vietnam Company Limited

Profession (Job Category):
Customer Service & Contact Center Operations

Job Schedule:
Full time

Remote:
No

**Job Description**:
Purchase materials according to required technical specification, price, delivery schedule and terms. Ensure purchasing activities align with corporate purchasing processes, procedures and already agreed and negotiated prices

Your responsibilities:

- Monitor the requisitions in system to order, Creates Purchase orders based on open purchase requisitions and negotiated contracts.
- Collects all needed information in order to clarify the demand. Makes sure that purchase orders executed properly at the approved suppliers list.
- Monitors and controls the purchase order approvals according to Table of Authority. Send purchase orders to the suppliers with relevant methods. Collects purchase order acknowledgements from suppliers and update in the system. Maintain and review purchase order acknowledgements with existing contracts or negotiated price agreements.
- Monitors receival of acknowledgements on time and ensures material availability according to production planning. Coordinate with other departments in monitoring materials arrival on time. All work to be handled with the lowest cost target.
- Keeps frequent contact with suppliers in order to track status and ensure materials delivered on time to the factory. In case of foreseen issues with material availability according to requested / confirmed delivery dates, solves problem and escalate if necessary.
- Co-operate with Shipping team for transportation or suppliers based on existing and negotiated Incoterms to arrange delivery as confirmation. Make sure product delivered correct in quantity and quality as requested. Verify appropriate delivery and ensure invoice processing.
- Follow up and coordinate with shipping team, warehouse and local suppliers for material receiving on time. Resolve Invoice issues for payment
- Full monitoring of material orders to meet production plan and update status of all materials in the system for all purchaser orders and strictly follow materials with late delivery (if any)
- Review and update data in SAP: lead time, GR time, Inbound, requirement delivery. Control Open PO, Late Open PR and update OA in SAP. Review and re-set ROP/RPQ quarterly
- Quality Process Owner (QPO) for purchasing process: Main contact to resolve quality issue of purchasing process included NCR and continuous improvement activities.

Your background:

- Education: University Degree in equivalent & technical field Business studies, particularly in international trading.
- Experience: At least 5 year-experience in international purchasing organization.
- Specific knowledge: Technical and Quality system understanding, SAP module MM.
- Skills: Able to set priorities and work independently.
- Systematical thinking, Good team playing spirit Interpersonal skills and result-oriented.

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