Student Activities and Event Officer

3 weeks ago


Hanoi, Vietnam British University Vietnam Full time

**Job Description**:
British University Vietnam (BUV) is the first and only international university in Vietnam to directly award British degrees from the prestigious University of London and Staffordshire University. BUV is rated a 5 Star university of excellence by the world recognised QS accreditor.

BUV has three main brand drivers:

- Offering accredited British and international higher education and training in Vietnam;
- Providing 5-star university campuses, learning spaces, and services;
- Including a compulsory personal and social growth program that prepares students for the future of life and work.

Established in 2009, BUV provides teaching for undergraduate and graduate programmes. Employability rates for students are exceptionally high with 100% of graduates from BUV either employed or continuing higher education within 3 months after graduation.

With a wide network of more than 300 enterprise partners in various fields, and 12-week internship programmes, BUV helps students gain professional knowledge and practical skills to meet employers’ requirements as well as be ready to develop their careers immediately after graduation.

Students study at BUV’s world class and state of the art campus in the Ecopark township. With its state-of-the-art teaching and learning facilities and an iconic design, BUV is recognised as one of the best educational environments in Asia.
- Job Title- Student Activities and Event Officer- Post on- Reports To- Associate Manager, Student Life (Team leader)- Experience**POSITION PURPOSE**:
The Student Activities and Events Officer is responsible to plan, organise and deliver co-curricular and extra-curricular programme for students including working on clubs and societies, student association, social events for the student community and the PDP programme. He or she is to liaise within Student Experience team on all activities and events to ensure the smooth and efficient operations and maximise the engagement of students to BUV Events and Clubs & Societies to build a strong student community that distinguish BUV students.
needs of the University.

**AREAS OF RESPONSIBILITY**:
**Club and Societies advisor**
- Act as point of contact to the clubs & societies of the University whenever required and ensure that their operations and activities meet the needs of the student body
- Develop and monitor policies and procedures pertaining to student club activities and student projects.
- Manage, advise, consult all students’ clubs in operations (establishment, member recruitment, administration, weekly meetings and activities ), as well as planning events and implementation during the year.
- Provide advice and training where necessary to students’ societies and clubs when there is any event and project proposal, review students’ proposal and funding request to
ensure the best possible support to their projects but strictly follow the policies and procedures

**Events and Student Activities**
- Prepare, organise and execute student social events and traditions such as welcome back event, Ice Cream Day, Afternoon Tea, First Year Teambuilding, Student outings and
fieldtrips
- Plan, manage and oversee various student activities, competitions, campaigns, in terms of venue and location booking, logistics, purchasing, budgeting, reviewing health and safety procedures, implementing and post-event reports. This includes BUV own and student-initiated events and projects.
- Coordinate and liaise with external organisations interested to provide services and organise various promotions or events for the students in the University or seek for sponsorship and support from Student Life team

**Others**
- Develop informational and promotional materials about student activities, student affairs, and the active student life in general.
- Maintain and publicize calendar of student events and activities.
- Maintain proactive communications on the student life social media as needed.
- Liaise with Campus Facilities and Asset Management team to support student use of sport complex and relevant facilities.
- Update the report to manager on all students’ activities, social events and sponsorship/cooperation and developments on a weekly basis.
- Ensure that all activities organised adhere to established policies, procedures, rules and regulations and within approved budget.
- Prepare periodic reports and newsletter updates for the University and its stakeholders.
- Assist the department and the university in other areas when the need arises

**POSITION SPECIFICATIONS**:
**COMPETENCIES **_(knowledge, skills, and abilities)_**
- Strong problem solving and analytical skills.
- Excellent spoken and written English.
- Good in project management, planning and particularly in execution.
- Excellent communication, interpersonal, time management, and organisational skills.
- Strong interpersonal and intercultural communication skills as well as a positive attitude.
- Ability to use professional came



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