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General Affairs

1 month ago

Ho Chi Minh City, Vietnam Daikin Việt Nam Full time

**Phúc Lợi**:

- Bảo hiểm
- Du Lịch
- Chăm sóc sức khỏe
- Đào tạo
- Tăng lương

**Mô Tả Công Việc**:

- Lead GA team to ensure that following activities will be done rightly and timely:
- GA’s budget planning and controlling yearly.
- Developing, reviewing, and improving administrative systems, policies, and procedures.
- Planning, scheduling, and promoting organization events, including Team building, Year-end party, annual health check-up etc.
- Supervising day-to-day operations of the administrative department and staff members (reception counter, security activities, meeting rooms management, transportation management, expat housing, stationery purchase & distribution, drinking water, taxi cards management, expat guest’s visa & hotels, mailing service, registration and provide uniform to employees etc.)
- Manage company's chop, stamp, in-out documents delivery and ensure daily operations of the company/ branches (electricity, water, photocopiers, business cards, invoices, envelopes,...)
- Follow up, implement and manage contracts for services (security, cleaning, receptionist, office/ apartment rental) and contracts for insurance to company’s assets (office building, warehouse, company car, bike, insurance for people using car...)
- Ensure safe workplace, coordinate with relevant departments and government to conduct activities about firefighting prevention as the authority regulations
- Control company assets, facilities including of periodically inventory, record, transfer or disposal company asset every year as mentioned in the policies.
- Make announcement to staff of the time off schedules on Holidays, Tet; to affix the company seal the entrance during these time.
- Be responsible for repairing, purchasing and selling, liquidating office equipment, facilities, assets, services related to "not good" AC products/ internal sales.
- Follow up and make payment requests for monthly administrative fees timely
- Overseeing projects (relocation, renovation, maintenance) and tracking progress towards company goals.
- Other duties as assigned by line manager

**Yêu Cầu Công Việc**:

- Bachelor’s degree in business administration, accounting, or a related field.
- At least 5 years of experience in similar position
- Good at English & Vietnamese (4 skills)
- Good at Microsoft Office (Powerpoint, Word, Excel)
- Experienced in managing office administrative tasks & working with multi-stakeholders both internally & externally as well as managing expats services.
- Well plan and keep track of multiple projects with tight deadlines.
- Familiarity with budget planning and enforcement.
- Strong leadership, problem solving, critical thinking, verbal and written communication skills.
- Customer-oriented, team spirit, can do attitude, resilient & motivating

Job tags: General Affairs GA Manager Administration Management Office Management Facilities Management