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Senior Programme Finance Officer

1 month ago

Hà Nội, Vietnam Oxfam Novib Full time

**JOB DETAILS**:
**LOCATION**:Hanoi, Vietnam

**CONTRACT TYPE**:Fixed Term, 2 years

**JOB FAMILY**:Finance

**ONE OXFAM GRADE**:C2

**DEPARTMENT**:Business Operations

**TEAM**:Business Operation Team

**SALARY**:
**HOURS**:(FTE)

**FLEXIBLE WORKING**_ _
- We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you.**COMMITMENT TO DIVERSITY AND INCLUSION**

We are committed to ensuring diversity and gender equality within our organization.

**ABOUT THE CLV CLUSTER**

The CLV Cluster is comprised of three countries i.e. Cambodia, Laos and Vietnam
- Our Vision_ for the CLV Cluster is: _A CLV Cluster that increases our impact on the ground, strengthens our ability to influence policy changes at country and regional levels, raises income, and saves costs._

A key feature of the CLV Cluster design for Business Operations is a consolidated, virtual hub, with a single line management structure -reporting to the Head of CLV Business Operations - that is multi-located and that provides distributed leadership for business functions.

This includes a Basic Business Operations structure in each country to ensure delivery of existing commitments and provide a base for business and strategic growth with an integrated cluster Business Operations structure that provides functional management and oversight of all Business Operations staff/units in the Cluster and provides quality control, guidance, monitoring and support to all Business Operations functions. All Business Operations functions are key contributors to Oxfam’s lasting impact in Cambodia, Laos and Vietnam, within Asia and globally.

All staff members in Business Operations roles in the CLV Cluster are linked to the virtual Business Operations Hub, to ensure accountability at the Country and at the Cluster level, towards Partner Affiliates and via Executing Affiliate (EA) joined-up processes.

**TEAM PURPOSE**: The CLV Cluster is newly created as part of the Oxfam global change process. The CLV Cluster links programs, people, funding resources and knowledge in three Mekong countries to optimise the delivery of our Global Strategy Framework and the Asia Regional Strategy, and to achieve operational efficiencies.

**JOB PURPOSE**: The Senior Program Finance Officer will work under the Business Operation Team, based in the country office to provide support to the country as well as to the CLV cluster. The role provides guidance and support to the cluster management and countries on finance and grant-related matters.

In addition, the position plays a key role in making links between program, finance staff and teams as well as creating strong coordination with relevant executing affiliates for finance systems, policies and procedures including nurturing a positive workplace with high standards of accountability, safeguarding and commitment to Oxfam’s values and Feminist Principles.

**JOB REPORTS TO**

CLV cluster Head of Business Operations

**ROLES REPORTING TO THIS JOB**

Program Finance Officers

**BUDGET RESPONSIBILITY
Not directly managing budgeting but providing technical support and supervision of grant management and partner financial management

**GEOGRAPHICAL SCOPE**

The post holder is a part of the CLV cluster. The role provides leadership and management to PFOs in country

**IMPACT**

The impact of the role is CLV cluster, Asia region and affiliates HQ.

The role will be part of management team of the CLV cluster and has impact on major decision making

**KEY STAKEHOLDERS**

CLV Leadership Cluster team (especially National Directors), CLV business operation Team, Countries, Executing Affiliates, Asia Regional Platform, global functional units. Strong coordination with donors, financial institutions etc.

**KEY RESPONSIBILITIES**

**Finance and grant management (20%)**
- Develop an effective financial reporting and financial monitoring system to programme and partners;
- Work closely with program managers, program finance officers on donor reporting, donor budgeting and donor spending. Ensure timely and accurate preparation and submission of all donor's reports as per the donor reporting template and schedule
- Provide Technical/management support to PFOs on their daily work, ensuring the quality of partner and donor financial reports, compliance with partners and donor regulations,
- Coordinate with Operations and Accounting Manager in the preparation of monthly financial management reports of country projects including partners

**Risk Analysis, Compliance, and Audit (15%)**
- Work closely with programme finance officers in countries to ensure partner monitoring visits are carried out regularly to mitigate financial fraud and corruption in each project/programme
- Play a lead role in dealing with internal/external audit relating to specific project/programme
- Advice the Head of CLV Business Operations by conducting regular effective risk anal