Logistics Executive

3 weeks ago

Việt Nam, Vietnam Tiffany & Co. Full time

**Vietnam Logistics Executive**

The name Tiffany & Co. instills images of Beauty, Romance and the iconic Blue Box. It is a Symbol of Excellence. Since 1837, the masterpieces of Tiffany & Co. have defined style and celebrated the world’s great love stories.
- Join Tiffany & Co. and be part of the largest luxury group in the world - LVMH
- Are you passionate about a role in Logistics?
- Do you love making a difference?

**Responsibilities**

**Trade compliance (import and export activities) including system implementation (JDE E1, Compass and etc.)**
- Oversee and support supply chain and logistics operations including customs clearance are fully compliant with import and export regulations
- Ensure compliance of operations with laws and regulations, including Customs, Duty and Cities requirements
- Proactively work with customs brokers to ensure an efficient and effective process for import/export activities while optimizing costs and ensuring executions align with Brand strategy
- Partner with regional and corporate support teams to ensure standardization of current and new processes including new systems implementation
- Responsible for accurate and timely filings of duty & tax drawback while ensuring compliance with regulations

**Domestic Transportation including non-product transactions (packaging supplies and others)**
- Maintain relationships with internal departments and external parties to understand, anticipate business needs and provide solutions
- Develop, maintain, and execute local transportation procedures and proactively identify inefficiencies and implement initiatives to improve service, cost and efficiency
- Responsible for arranging the transportation for event, transferring and others to meet the deadline of business needs.
- Oversee and monitor operational procedures to ensure market compliance (i.e. inventory accuracy, non-merchandise inventory in 3PL warehouse cycle counts, merchandise transfers, missing assets and etc.) in partnership with Retail Operations team
- Performs analysis of weekly and monthly Logistics key performance metrics (transportation costs, delivery time, storage costs and etc.) to ensure best rates and service
- Assist as needed with the special projects and implementations

**Inbound and outbound invoice and shipments**
- Implement and manage appropriate internal controls in relation to inventory and stock management within the store to ensure accurate stock is maintained
- Manage the business relationship with warehouse and freight contractors
- Responsible for monitoring all deliveries to the store, assist in the reduction of lead-time and optimize delivery frequencies
- Check and verify invoices and ensure pre-alert issued by the forwarder for shipment
- Prepare pro-forma invoices and handle shipment documents
- Monitor the conditions of shipment arrivals. Coordinate with teams for shipment discrepancy, missing or damaged cartons
- Verify freight charges, declaration fees, tax and duty and warehouse charges

**Data Administration of Logs and POS and support retail related activities**
- Ensure the transactions related to stock movement are recorded correctly in the systems
- Stock movement reconciliations including daily stock discrepancies, stock take, family sales and month end closing enquiries
- Price change coordination and data integrity
- Supports stores with stock rebalancing
- Support the Retail and Merchandising teams on the transfer of merchandise, Communications on events in the region and others if needed
- Provide instructions to departments on the packing requirement, pro-forma invoice and packing list format when necessary
- Proactively recommend solutions and instruct freight forwarders and warehouse to ensure Brand’s expectations and deadlines are met in a cost-effective way
- Support in High Jewelry event including import/export, on-site packing/unpacking, support time sensitive shipping schedules

**Other Logistics responsibilities**
- Shipment Coordination - daily communication with appropriate stakeholders (Broker
vendor, Vendor/ Forwarder Logistics, and Courier relations) for all shipment related
inquiries concerning clearance processing, invoice/packing lists discrepancy correction,
amendment requirements and delivery instructions to ensure progress of shipments and
items are delivered at most efficient lead time.
- Track/update information on merchandise shipments such as part/ material/dimensions
(weight of gold, silver, diamonds, gemstones, etc.) for each shipment after receiving data
from the operation department.
- Provide commodity name in Vietnamese for customs declaration. Provide it to Operations
and accountant department of Party B to upload in the VAT system.
- Monitoring and Documentation - ensures all shipments are tracked and files according to
shipping document are being filed accordingly for proper archiving and doc reference.
- Coordinate with Operations for after-sale cases that are shipped out to repair center in
ov

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