Program Officer

2 weeks ago

Hanoi, Vietnam Orbis Full time

**JOB DESCRIPTION**

**JOB TITLE**: Program Officer **DEPT**: Vietnam Country Program

**STATUS**: Full-time | One-year contract **OFFICE**: Orbis Vietnam

**APPROVED BY**: Ngoc Pham, Country Director, Vietnam

**STARTING DATE**: April 2024

**LOCATION**: Hanoi, Vietnam with regular travel to project sites (50%).

**JOB SUMMARY**

The Program Officer will directly implement project activities in Lai Chau and Hoa Binh provinces, working in coordination with local partners. This role involves frequent travel to both provinces and daily collaboration with local partners to ensure activities align with the approved workplan and project timeframe. They will be responsible for developing program and financial reports to ensure project goals are met and participates in all project-related meetings and events.

**ESSENTIAL JOB FUNCTIONS / KEY AREAS OF RESPONSIBILITY**
- Collaborate with the Country Director to develop concept notes and proposals, aligning program strategies with ORBIS' global mission and strategic plan.
- Contribute to the annual preparation of project workplans, ensuring alignment with organizational goals and objectives.
- Work closely with the MEL Officer to review and adjust program workplans to achieve program targets effectively.
- Oversee the implementation of program activities in Hoa Binh and Lai Chau provinces, ensuring high-quality delivery and long-term sustainability in collaboration with local partners.
- Cultivate and nurture partnerships with local stakeholders and authorities to support program objectives.
- Collaborate with the MEL Officer to design and conduct baseline/endline surveys, quality of life assessments, and pre/post-training evaluations.
- Contribute to the development of monitoring and evaluation protocols to track program progress and outcomes effectively.
- Enhance Eye Health communication materials and ensure their dissemination to target audiences.
- Monitor and evaluate program activities to ensure timely execution and adherence to project timelines.
- Provide support to local partners through participation in teacher and community health worker training programs.
- Generate periodic reports documenting field observations, program achievements, and recommendations for program improvement.
- Coordinate with partners to facilitate the screening, refraction, and provision of eyeglasses, ensuring seamless integration across all sectors.
- Monitor project budgets and prepare financial reports to ensure transparency and accountability in project expenditures.
- Actively engage with a diverse range of stakeholders, including government agencies, non-governmental organizations (NGOs), community leaders, and donors, to foster collaboration and support for program objectives.
- Develop and implement capacity-building initiatives for local partners and stakeholders to enhance their skills and knowledge in project management, monitoring and evaluation, and other relevant areas.
- Ensure effective documentation and dissemination of programmatic learnings, best practices, and success stories to inform future programming and contribute to organizational knowledge management efforts.
- Other tasks as required.

**REPORTING & WORKING RELATIONSHIPS**

The Program Officer reports directly to the Country Director and works closely with various internal and external stakeholders. Internally the Program Officer collaborates closely with other program staff and the MEL Officer to develop and oversee data collection and reporting processes, capturing lessons learned, additionally to develop survey tools, analyze data, and conduct regular monitoring and evaluation visits to the field, providing recommendations to enhance program outputs and outcomes. They also liaise with local, international partners, and Orbis International.

**QUALIFICATIONS & EXPERIENCE**
- Bachelor's degree in a relevant field (e.g., public health, medical, international development, social sciences, project management).
- A minimum of 3 years hands-on experience in program coordination, project management.

**OTHER SKILLS & ABILITIES**
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), with the ability to create professional documents, spreadsheets, and presentations.
- Extensive field experience, particularly in rural and mountainous areas, demonstrating a deep understanding of the unique challenges and opportunities in these contexts.
- Willingness to travel regularly to project sites, with an estimated commitment of 50% of time spent in the field, ensuring hands-on oversight and support for program implementation.
- Proven track record of working in the development sector, specifically within NGOs and community groups, showcasing a commitment to social impact and community empowerment.
- Strong background knowledge of eye health in Vietnam is highly desirable, demonstrating a specialized understanding of the local healthcare landscape and significant issues.
- Previous experience in health and edu

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