Assistant Ii

2 weeks ago

Hanoi, Hanoi, Vietnam CIAT Full time

ASSISTANT II (Administrative Support)

The Organization


The Alliance of Bioversity International and the International Center for Tropical Agriculture (CIAT) delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people's lives.

Alliance solutions address the global crises of malnutrition, climate change, biodiversity loss, and environmental degradation.


With novel partnerships, the Alliance generates evidence and mainstreams innovations to transform food systems and landscapes so that they sustain the planet, drive prosperity, and nourish people in a climate crisis.

The Alliance is part of CGIAR, a global research partnership for a food-secure future.

About the position


We are searching for an Assistant II responsible for providing efficient and effective administrative, logístical, and operational support to several research programs.

The incumbent will be located in the Hanoi hub, under the direct supervision of one or more researchers.

Responsibilities
Act as the focal point for processing requests made by research staff, in compliance with institutional policies and procedures, to contribute to the efficient delivery of projects:

  • Support research staff in the hub in raising requests for the acquisition of goods and services and following up with the person responsible for implementation, liaising with accounting staff about payments;
  • Support and guide colleagues in the process and required documentation for the hiring of research staff including interns, visiting research fellows, and national and international consultants;
  • Assist with payment authorizations, travel arrangements (tickets and payment advances), and travel expenses claims;
  • Make logístical arrangements for meetings, seminars and conferences, and other events (including invitations, air tickets, hotels, etc.) and relevant followup; Prepare nontechnical minutes of meetings as required by research staff;
  • Support with the development of research contracts (letters of agreement) and invoicing for small grants, as required;
  • Carry out other administrative duties as needed.

Requirements:

  • Technology career or equivalent in administration, logistics, accounting, political sciences, international relations or related discipline with a minimum of 2 years of relevant experience, preferably in an NGO or international working environment;
  • Proficiency in Microsoft Office package (Word, Excel, PowerPoint, Teams and Outlook);
  • Advanced command of the English language, both written and spoken;
  • Sound knowledge of standard office procedures;
  • Strong client orientation and service approach;
  • Strong interpersonal, communications, and teamwork skills; courtesy, tact, and the ability to establish and maintain effective working relationships with people from different cultural and national backgrounds;
  • Welldeveloped skills in personal organization, priority setting, problemsolving, and accuracy.

Terms of employment

Applications
Job Details

Organisation Name:

  • CIAT
    Location:
  • Hanoi
    Application Deadline:
  • Mon,

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