Finance Director

1 week ago

Hanoi, Hanoi, Vietnam FIT Full time

VACANCY

JOB TITLE:
Finance Director

***: Contract type:
Local, fulltime (100% FTE)

Contract duration: 1 year (extension to be based on performance and availability of funds)

Location:
Ha Noi

BACKGROUND:

Friends for International Tuberculosis Relief (FIT) is a registered non-profit organization working in the field of tuberculosis (TB) prevention and care service delivery, technical assistance, advocacy and research.

FIT is a young, dynamic and growing organization. We now have office-based staff working across five cities in Viet Nam.

FIT work in close collaboration with Provincial and National TB Programs and other in-country partners to implement projects funded by the European Union's Horizon 2020 program, the Stop TB Partnership's TB REACH initiative, Centers for Disease Control and Prevention, UNITAID and Johnson & Johnson.

We have also had multiple active research partnerships, including with the Liverpool School of Tropical Medicine in the UK, the Karolinska Institutet in Sweden, the KNCV Tuberculosis Foundation in the Netherlands, and Ceres Nanosciences and SureAdhere Mobile Technology in the United States.

FIT staff have supported the implementation of other TB programs in South and Southeast Asia, and represented Viet Nam at multiple regional and international forums on TB technical assistance.


MAIN DUTIES AND RESPONSIBILITIES:

1. Finance & Accounting**- Instill an organizational culture built around transparency, prudence and adherence to core accounting principles in all financial aspects, e.g., revenue recognition, costs allocation, closing of accounts, etc.

  • Oversee accurate, transparent and timely recording, documentation and execution of financial transactions, including intercompany/affiliate transactions, compliant with Viet GAAP, IFRS, and other relevant national accounting standards in countries of operations of the organization and its affiliates.
  • Drive, coordinate and lead the quarterly and monthly closing, which would require some consolidation skills and capacities
  • Coordinate with the relevant parties, mobilize all accounting capacities in the organization, and set clear and consistent accounting principles and standards as well as organizational policies and guidelines.
  • Supervise the compliance and implementation of accounting and administrative policies and procedures for a wideranging set of activities including financial accounting and reporting, employee relations (hiring/terminating policies) and other policies of the organization.
  • Coordinate with all departments and relevant affiliates to oversee the development of organizational, departmental and project budgets of the organization and its affiliates.
  • Provide comptrollership functions and oversee all financial operations and direct corporate financial planning and structure.
  • Oversee organizational and projectbased financial reporting inclusive of nonprofit key performance indicators, e.g., burn rate, current ratio, cash reserves ratio, etc. to ensure that reports are accurate, timely and actionable.
  • Coordinate and analyze the financial performance together with the Management team (financial performance, projections and other special projects as required).
  • Guide the processes for financial forecasting and variance analysis to facilitate effective and proactive financial management and investment.
  • Coordinate between the program and the finance & accounting team to monitor project budgets based on good accounting principles, organizational policies and donors' requirements.
  • Evaluate the performance of, and provide training and development opportunities for, Finance and Accounting staff.
  • Liaise with international donor agencies for all financial matters.

2. Working Capital, Treasury & Risk Management

  • Oversee efficient working capital management to optimize the organiztion's unrestricted cash and AP/AR position, e.g., extend days AP, shorten days AR, in consideration of contractual payment terms of debtors and creditors.
  • Ensure compliance and quality control of financial systems and all transactions according to organizational policies.
  • Ensure close monitoring and reconciliation between the organizational accounts, bank accounts and petty cash funds for the organization and its affiliates.
  • Interface with staff on preaward reviews, banking issues, and country office/project start up and financial closeouts.
  • Lead coordination with an external firm in the annual audit and project audits as per donor requirements.
  • Guide the creation and monitoring of reserves and provisions, and manage available cash, investments and risks (e.g., FX, interest rate, counterparty, etc) in accordance with organizational treasury policy and stakeholder terms.
  • Manage operational, human resource and environmental liabilities and risks and supervise mitigation strategies, insurance coverage, and organizational policy reform.
  • Review all grant agreements considering leg

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