Project Admin

1 week ago

Ho Chi Minh City, Ho Chi Minh, Vietnam RMIT University Full time

Overview:
RMIT University Commitment

  • RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.
  • Why RMIT University Vietnam?
  • Reputation and rankings
  • RMIT University
  • RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer To Work For in Asia.
To find out more about RMIT Vietnam and our current vacancies, please visit our website:

  • Your roleThis role provides administrative support to a project funded by RMIT Vietnam Strategic Innovation Challenge.

Responsibilities include but are not restricted to:

paperwork, administrative support for procedures within RMIT Vietnam and between RMIT Vietnam and relevant external parties, administrative support for meetings (may include meeting scheduling, secretarial support etc), contracting and procurements, designing & printing event materials, claims processing, travel arrangements, support in organizing research events and programs and tracking & accrual of expenses in line with the office budget.

The officer may be required to support management of files, generating reports as required by the Principal Investigator.

This role is expected to support Principal Investigators and the team members with their activities and to help in achieving efficiency in the processes, through a collegial attitude.


Report to:
Principal Investigators


Key Accountabilities- Provide high quality support in administrative processes to ensure efficiency in the functioning of the project.- Follow University policy and work with relevant offices in RMIT Vietnam for contract preparation, negotiation, especially in facilitating contract negotiation and execution, consulting agreements.- Provide financial admin support including processing payments, monitoring research budgets, tracking expenditures, and assist in financial procedures with funding agencies and university management.- Assist in coordinating, organizing, and running research related and project events by supporting logistics,- catering, publicity, and invitations.- Manage and generate reports, as and when required.- Support in paperwork for various processes (including English-Vietnamese translation when required) and manage the documentation and filing of the same.- Contacting point, communicating and facilitating communication among stakeholders and team members.

Key Selection Criteria- Bachelor's Degree in a relevant discipline.

Having a backgound in technology or having experience working in tech projects is preferable.- At least 1-year experience in similar position in administrative and procurement tasks. Well-developed planning, organizational, analytical and problem-solving skills; working independently, or as part of a team.- Attention to detail and accuracy and demonstrated experience in following protocols and procedures.- Be proactive in handling issues that raise and have a "can do" attitude.- Ability to understand complex information and act appropriately.

- High level of proficiency in computer literacy skills, including but not limited to Microsoft Office 365 and Google apps

Other Information- Contract duration: 03 months- Workload: Parttime (20 hours per week)- Highly competitive gross salary- Annual leave: 1 day per working month- Accident Insurance- Free use of onsite sports and fitness facilities- Library on campus and online - access to RMIT Australia online library

English Proficiency

English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS 5.5 (or equivalent Linguaskill 150).

  • To Apply
  • Please submit your CV and cover letter addressing your suitability for this position by clicking on the 'Apply' link below

Applications Close:
2 thg pm

RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture.

We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community.

As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.

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