Administrative Specialist

3 days ago

Hanoi, Hanoi, Vietnam C-Cash Global Full time ₫1,200,000 - ₫3,600,000 per year

Position: Administrative Specialist (Accounting Background)

Work location: Hanoi, Vietnam.

Direct report to COO (Chief Operation Officer).

Job Description

Document and Contract Management

  • Draft, review, and archive various types of contracts, documents, and records as required.
  • Monitor contract progress and ensure all necessary paperwork is completed on time.
  • Process and manage client contracts in coordination with relevant departments.

Sales Support

  • Collaborate with the sales team to complete documentation procedures and prepare quotations and materials for clients.
  • Assist in customer service activities, including responding to inquiries related to products and contracts.

Data Management and Reporting

  • Prepare periodic reports on contract status, documentation, and sales data.
  • Maintain and update the document storage system and customer database accurately and consistently.

Financial and Administrative Support

  • Assist in recording daily financial transactions.
  • Assist in preparing invoices and receipts for arising transactions.
  • Verify and process expense reports.
  • Respond to basic inquiries from vendors or clients.

Cross-Departmental Coordination

  • Support other departments in preparing necessary documents and materials for partner and client engagements.
  • Perform other administrative tasks assigned by the Manager.

Requirements

  • Bachelor's or College degree in Finance Accounting, Business Administration, Economics, or related fields.
  • Strong written and verbal communication in Vietnamese and English; confident in presentations.
  • Minimum 1 year of experience in an administrative role, including expense handling and reporting, as well as office management.
  • Strong organizational and time management skills, with attention to detail and accuracy.
  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).
  • Good communication skills, a proactive learning attitude, and a strong sense of responsibility.

Benefits

  • Competitive salary package
  • 16 days of Annual Leave per year
  • 1 day of Birthday leave per year
  • Company's laptop
  • Comprehensive training and guidance provided, especially suitable for fresh graduates.
  • Friendly and professional working environment that encourages creativity and personal growth.

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