Procurement & Facility Officer

4 days ago

Ho Chi Minh City, Ho Chi Minh, Vietnam Glass Egg - a Virtuos Studio Full time ₫1,000,000 - ₫3,500,000 per year

PLAY, GROW and WIN

To be a part of Virtuos means to be a creator and aim at excellence. At Virtuos, we harness the latest technologies to make video games better and more immersive than ever before. That is why we pride ourselves on constantly pushing the boundaries of possibility since our founding in 2004.

Virtuosi are a team of experts – people who have come together to share their mutual passion for producing high-quality games. People who share the same enthusiasm for exploring new ideas and the constant drive to excel in their field. People who believe in earning success through dedication.

Responsibilities
About Procurement:

  • Conduct IT and non-IT Purchasing /procurement tasks.
  • Follow up on the delivery process to ensure timely deliveries
  • Track the actual cost of the Facility and update the forecast deliveries
  • Maintain vendors' master data, qualification, and services.

  • Input data into the D365 (Training will be provided for this assignment)

  • Assist in preparing Procurement reports relating to requests and purchase requisitions.

  • Review and ensure that the purchase requisition is approved before the procurement process.
  • Create Purchasing Orders and Product receipts on the system as requested.
  • Collect Supplier invoices and input them into the system.
  • Follow up and update all related information.

About Facility Management

  • Coordinate the repair and supervision of electrical systems, refrigeration systems, fire safety systems and other facilities in the office.
  • Supervise office leases, construction contracts, infrastructure service contracts and service providers.
  • Assign tasks for cleaning and maintaining office facilities to team members.
  • Supervise areas inside and outside the office, such as offices, meeting rooms, training rooms, etc. to ensure that they are always clean and safe.
  • Supervise the implementation and project management of new office construction, periodic maintenance on facilities and repairs as needed.
  • Schedule routine inspections and perform emergency repairs with external providers.
  • Ensure appropriate security measures for the workplace, including collaboration with security system vendors or security professionals. Operate the CCTV, Access Door system.
  • Collaborate the daily task with Office security guards and tea ladies.
  • Maintain operations and coordinate with the building management board to perform works to ensure technical stability and safety at the workplace.
  • Coordinate with building owners and upper management on budgets for facility needs.
  • Coordinate and provide the office supply stuffs: Medicine, office plant, accessories, etc... and other office needed.
  • And other work items arising (if any) from superiors.

Qualifications

  • Required experience for IT management services.
  • Bachelor's degree in computer science or equivalent fields
  • Above 2 years IT supporting work experience in a multinational company.
  • Solid knowledge on business requirement gathering process.
  • Solid knowledge on IT system design and management.
  • In depth knowledge on one or more business areas and familiar with IT processes, policies and procedures.
  • Analytical trouble shooting skills and logical approach to problem solving.
  • Good knowledge of Windows systems and network systems
  • Customer orientated, enthusiastic and courteous.
  • Proactive attitude in work and a good team player
  • IT assets control and management
  • Strong communication skill, good command of English, both oral and written
  • Establishing processes for on-going communication of business needs and strategy

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