Programme Support Assistant

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Under the overall supervision of the Head of Projects and Partnerships and the direct supervision of Programme Officer, MBHR, the incumbent will provide support in the implementation of projects related to IOM's Migration, Business and Human Rights programme. The Assistant will be expected to contribute to reporting, research, project development, implementation of monitoring and evaluation workplans as well as being responsible for administrative tasks related to the Labour Mobility and Social Inclusion portfolio in accordance with IOM standards.

Responsibilities: The Programme Support Assistant will be responsible for the following relevant programmatic activities:

Support project development actions by assisting in the research, drafting and submission of project proposals, concept notes, appeals, as well as MoUs, and other types of contracts for private sector partners as well as other institutional donors;

Contribute to the timely and accurate preparation and dissemination of reports including interim and final reports for donors based on programme objectives, work plans, and timelines set by project agreements.

Assist in the coordination of qualitative and quantitative data collection processes such as key informant interviews, focus group discussions, household surveys, and similar activities, including strengthening capacity of enumerators or project partners in qualitative and quantitative data collection.

Support in the development of appropriate qualitative and quantitative monitoring, tracking systems, tools, and templates that enhance monitoring of project outputs and outcomes.

Verify the quality of data collected from the field based on validity, timeliness, precision and reliability.

Provide administrative and logistical support required for the project, including but not limited to drafting meeting notes, activating projects in PRIMA, preparing and finalizing administrative/financial documents according to IOM's processes;

Assist in planning, implementation and coordination of project activities including events, consultations and research, in accordance with project workplans including arranging participants' travel and hotel arrangements and trip itineraries where necessary;

Organize duty travel and related administrative and logistical arrangements;

Liaise with stakeholders involved both internally and externally and follow-up to ensure timely progress of tasks assigned;

Contribute to internal and external IOM CREST communication and visibility efforts in alignment with planned project deliverables;

Track, compile, and present information on new developments and relevant trends and policies in the field of labour migration, business and human rights; undertake desk research as required;

Undertake duty travel for project events including trainings, workshops, conferences, meetings, and presentations as required;

• Perform other related duties as may be assigned.

Qualifications: Education

A bachelor´s degree in Humanitarian Affairs, International Studies, Political Science, Law, Human Rights, Development Studies or a related field from an accredited academic institution with at least three years of relevant professional experience;

Or,

High School Degree/Certificate from an accredited academic institution in social sciences or other relevant disciplines with minimum five years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database .

Experience

Experience in assisting with project management and administration including project development, implementation, monitoring, evaluation and reporting;

Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities;

Good communication, facilitation, presentation and critical thinking skills;

Demonstrated proficiency with Microsoft Office, including Excel, Word, PowerPoint, SharePoint and Kobo Toolbox;

Knowledge of the M&E requirements of the UN will be an advantage.

Experience in organisation and facilitating workshops and trainings;

Experience in liaison and communication with public and private stakeholders and partners.

Skills

Good understanding of any of these themes: migration and development, business and human rights, corporate social responsibility, trafficking in persons, and forced labour;

Knowledge of UN and bilateral donor programming.

Knowledge of financial rules and regulations.

Languages

Fluency in English and Vietnamese is required.

Working knowledge of other UN official languages is an advantage.

IOM's official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM's competency framework can be found at this link . Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)

Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization's vision. Assists others to realize and develop their leadership and professional potential.

Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.

Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.

Strategic thinking and vision: Works strategically to realize the Organization's goals and communicates a clear strategic direction.

Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.

Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.