HR Operations

3 days ago

Ho Chi Minh City, Ho Chi Minh, Vietnam AIA Vietnam Full time ₫800,000 - ₫1,200,000 per year

Location:
Ho Chi Minh City

Function:
Human Resources

Role:
Individual Contributor

ROLES AND RESPONSIBILITIES:

1. HR Operations (50%)

  • Perform a variety of daily HR operations of Performance & Reward areas :
  • Handle and process onboarding and offboarding process (hard & soft copies); support in filing/auditing of employee information records.
  • Assist the administrational tasks (data/ information collection, information updating, tracking, …) of the following areas: PIT finalization, Mandatory insurance.
  • Proceed monthly payroll reports, final payment report.
  • Reconcile the payable amount of SHUI report, payroll report and proceed payment.
  • Follow up PIT registration (PIT code, PIT dependents...) process; SHUI claims process.
  • Prepare and submit compulsory reports (Labor report, Incident report…) to authority.
  • Supervise issuing Labor Contract process.

2. Talent Acquisition (50%)

Onboarding & Coordination

  • Coordinate with onboarding team to set up new joiners' logistics & working facilities, including IT setup, Access Card, Parking Card, welcome kit, etc.) for FTE, Intern, and OS.
  • Conduct manually pre-screening candidate check (AML, AVICAD) when required.
  • Notify hiring managers on required onboarding set up for new joiners.
  • Update new hires onboarding to relevant functions for functional training arrangement.

Weekly/Monthly/Quarterly Tasks

  • Collect and keep tracks of new hires required documents.
  • Follow up incomplete background check declaration.
  • Process referral bonuses and special allowances.
  • Report AML, COI data to Compliance, Internal Audit & HR Audit.
  • Oversee the job board including consistent quality of job post, credits usage
  • Vendor and contract management.
  • Interview arrangements and candidate testing.
  • Guide new hires on internal processes.
  • Support HR activities and ad-hoc tasks.

JOB REQUIREMENTS

  • Bachelor's Degree
  • Previous professional experience in HR operations, payroll processing, recruitment operations is preferred
  • Attention to details and a good sense of confidentiality
  • Good command of using Windows, Word, Excel and PowerPoint
  • Good command of English
  • Eager to learn and willing to assist all team members
  • Task and time management skills

For compliance with applicable laws and regulations on personal data protection in Vietnam, AIA Vietnam comprehensively implements its "Personal Data Protection Policy" (PDPP) and "Privacy Statement" (PS) with all candidates throughout recruitment process. By submitting the application via this platform to AIA Vietnam, the applicant confirmed having read, fully understood and agreed with the entire PDPP in
Chính sách bảo vệ dữ liệu cá nhân | AIA Viet Nam
and PS in
Cam kết bảo mật | AIA Viet Nam
for allowing AIA Vietnam to collect and process your information for interview and recruitment purpose.

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