The Office cum Operations Manager

I. About Our Company Groups:

My client is a fast-growing IT outsourcing startup based in Thailand, specializing in delivering innovative software solutions across multiple industries, including finance, cryptocurrency & blockchain technology, AI and beyond. Backed by strong financial investment and a wide range of industry experts, we have quickly scaled our operations to meet the high standards required for upcoming international projects. Our expertise and professionalism enable us to remain at the forefront of the IT field, ensuring we can deliver impactful results for clients worldwide.

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About the Role:

The Office cum Operations Manager will be responsible for overseeing the day-to-day operations of the office, leading a team of 10 members, and managing essential office processes. The ideal candidate will possess strong communication skills, a "can-do" attitude, and the ability to work independently while managing both people and tasks effectively. You will also be instrumental in designing and optimizing office processes, collaborating across departments, and supporting financial and payment workflows.

III. Benefits

• Salary range: 3,000 - 4,000 USD/ Nego
• Employee Support: Assistance with accommodation, living expenses.
• Home Visit Support: Financial assistance for employees to visit home.
• Competitive Salary: A salary package that reflects your skills, experience, and contributions to the company
• Essential Equipment: Provision of necessary work equipment, including Monitor, MacBook and iPhone
• Development: Continuous development of hard and soft skills through work and professional training
• Holiday Bonus: A holiday and New Year bonus to recognize your hard work and dedication
• Inclusive Environment: A professional, dynamic, and inclusive workplace culture that fosters collaboration and innovation
• Life experience: Enjoy the new culture, living environment in Thailand

IV. Key Responsibilities:

• Team Management: Supervise, lead, and motivate a team of 10 office staff, ensuring tasks are executed efficiently and with high quality. Provide guidance, set priorities, and conduct performance evaluations.
• Office Process Design: Design, implement, and optimize office processes to improve efficiency and meet business needs. Continuously assess and adjust workflows for optimal productivity.
• Communication: Serve as a key point of contact for internal communication, coordinating between teams, and ensuring smooth information flow across departments. Fluent communication in both Vietnamese and English is required.
• Reports & Planning: Create and maintain reports, schedules, and plans related to office activities. Ensure deadlines are met, and relevant data is collected and reported to upper management.
• Payment & Financial Process Understanding: Assist with payment processing and manage the associated administrative tasks. Ensure timely and accurate financial procedures and transactions.
• Collaboration: Work closely with other departments such as HR, Finance, IT, and Operations to ensure that office-related activities and processes align with broader organizational goals and needs.
• Administrative Support: Provide administrative support to senior management and other departments as required, including organizing meetings, handling correspondence, and preparing presentations or documentation.

V. Requirements:

• Proven experience as an Office Manager or in a similar administrative role.
• Strong written and verbal communication skills in both Vietnamese and English.
• Excellent organizational skills with a strong attention to detail.
• Ability to manage and motivate a team of 10+ members effectively.
• Strong problem-solving abilities and a "can-do" attitude. Capable of working independently and under pressure.
• Solid understanding of office processes, including financial and payment procedures.
• Experience with planning, reporting, and adjusting workflows for enhanced efficiency.
• Ability to collaborate with cross-functional teams and departments.