Project Management Assistant

2 weeks ago

Ho Chi Minh City, Ho Chi Minh, Vietnam Saigon Technology - Accelerate Software Development Full time ₫1,500,000 - ₫3,000,000 per year

The PMO Assistant plays a critical role in supporting the Project Management Office (PMO) to ensure smooth operations, proper documentation, and timely coordination across projects.

This position assists in drafting and managing official PMO documents, coordinating meetings, supporting compliance with internal processes, and providing administrative and operational assistance to the Head of Project Management (HoPM) and project managers.

Key Responsibilities

  • Documentation Management:
  • Draft, modify, store, and manage PMO-related documents including instructions, procedures, and correspondence.
  • Official Correspondence:
  • Compose and distribute departmental emails to announce new or revised PMO documents.
  • Compliance Support:
  • Participate in checking project documentation, records, and meeting minutes under HoPM direction.
  • Report verification results and issue reminders for incomplete or missing documents.
  • Meeting Coordination:
  • Arrange meeting rooms, prepare schedules, and remind PMO members ahead of meetings.
  • Administrative Support:
  • Perform other assigned support tasks for the Project Management Department.
  • Confidentiality & Data Protection:
  • Uphold strict confidentiality regarding clients, freelancers, and project information.

JOB REQUIREMENTS

Must have:

  • At least
    2 years' experience in PMO support,
    or
    administrative operations
    in an IT or technology company.
  • Strong documentation, formatting and version control capability.
  • Excellent time management skills.
  • Effective communication and reporting ability.
  • High attention to detail and consistency.
  • Proactive coordination across internal teams.
  • Good at English communication (Minimum TOEIC 650 or equivalent)
  • Proficient in MS Office and tracking tools (e.g., ClickUp, Trello).

Nice to have:

  • Experience working with ISO Information Security Management) and/or ISO 9001 (Quality Management) standards.
  • Exposure to quality or compliance audits within a project or PMO environment.
  • Experience using AI at work.
  • Familiarity with labor law regulations and freelancer management practices.

BENEFITS

Competitive Salary and Brilliant Health Benefits

  • Attractive salary (13th-month salary, salary review once a year)
  • Bonus programs for candidate referral, technical article writing
  • Interest-free loan support for personal plan
  • Allowance for sickness, maternity, paternity and periodic health examination
  • PVI health care program
  • The staff of the quarter and year reward

Progressive and Fun Working Environment

  • A professional English-speaking working environment with Agile – Scrum model
  • Surrounded with friendly, open-minded, young and supportive colleagues
  • Annual company trip and regular team-building parties, party celebration (Christmas, Birthday, Mid-autumn,...), Sports clubs (football, badminton, swimming …)

Valuable Training

  • Sponsor examination fee for professional certificates (AWS, Azure, IELTS, PMP, Scrum Master,...)
  • Sponsor fee for joining any technical training sessions and courses.
  • Free English workshops

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