General Accountant

Overall Purpose of the Job:

• Responsible for timely and accurate payment to service providers

• Prepare and maintain fixed payment register

• Preparation and planning of weekly monthly cash outflow forecast and cash flow tracking

• Preparation of monthly PIT/ VAT report

• Preparation of monthly expenses, accruals and provision

• Responsible to drive and meet DPO KPI

• Provide financial, administrative and clerical support by ensuring the company receives payments for goods and services and properly records the transactions by posting receipts and resolving discrepancies according to established policies and procedures in an efficient, timely and accurate manner

• Tax declarations, and annual tax finalization

Key Responsibilities:

• Account payable

➢ Manage monthly payables activity while making sure that payments are made as per agreed credit terms

➢ Interact with service providers to negotiate for favorable payment terms and to resolve outstanding issues

➢ Ensure payments allocation is done on a timely and accurate manner

➢ Regular reconciliation of Statement of Accounts from service providers, research and make corrections of discrepancies

➢ Answer enquiries from service providers in relation to Account Payable

➢ Resolve differences in invoices

➢ Ensure files and documentation to be complete and exactly made, complying with the policy of the company and accepted practices on accounting.

➢ To achieve month-end optimum cash balance/DPO as determined by WCI team

➢ Ensure monthly Supplier Invoices are entered into SUN on a accurate and timely manner

➢ Ensure all assigned balance sheet schedules are updated and cleared on a monthly basis

➢ Maintain vendor files

➢ Other duties as assigned

• Billing:

➢ Prepare invoices for sales or services rendered. Ensure billing information such as a description of the product or service, the date of the transaction, the price, fees etc… correct.

➢ Follow up with Sale Dept regularly to obtain contracts for invoice issuance on timely manner.

➢ Maintain contracts and customers database updated at all times.

➢ Track and update Billing tracking file, to avoid Cut-off error, and all revenues are timely recorded for management review purpose.

• Accounts Receivable:

➢ Collect on accounts by sending invoice reminders and communicating with customers via phone, email, fax or mail.

➢ Record payments by entering them into SUN accounting software.

➢ Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.

➢ Research any discrepancies by checking invoices and bank records.

➢ Generate monthly, reports detailing paid and unpaid invoices and other accounts receivable activity.

➢ Generate monthly inflow base on aging report and customer's payment behavior.

➢ Perform monthly bank reconciliation to ensure accuracy and completeness of collection transactions.

• Interco transaction

➢ Ensure all interco transactions and balances are reconciled monthly. Any variances as identified are informed to Chief Accountant for further verification.

➢ Responsible for all interco confirmation process

➢ Prepare DN/CN for recharging purposes.

• Tax declaration

➢ Prepare and submit monthly and quarterly tax reports (VAT, PIT, CIT) in compliance with current regulations.

➢ Conduct year-end tax finalization and coordinate with tax authorities and external auditors.

➢ Assist the Chief Accountant in preparing financial reports and internal management reports.

➢ Prepare statutory financial reports and internal management reports as required by the management and authorities.

➢ Support internal and external audits; communicate with tax departments and stakeholders in English when necessary.

➢ Stay up to date with changes in accounting and tax laws and ensure compliance with Vietnamese accounting principles and legal requirements.

• Other Duties:

➢ To carry out any other duties as required by Chief Accountant or CFO

➢ Other ad hoc assignment or duties as assigned

Required Skills and Knowledge

• Detail and accuracy oriented

• Compliance to GAPP at all times

• Competence in using Microsoft Office applications

• Good verbal and written communication skills

Key competencies:

• Integrity

• Comfortable with routine tasks

• Good organizational and time management skills.

• Good 'people skills", for working with a range of colleagues and clients

• Be able to work under pressure to meet reporting deadline

• Be able to do act-hoc work that is assigned by FM/CFO

• Ability to work independently or as a team member

• Ability to work with a diverse group of people

• Problem Solving:

• Always with Can-Do attitude

• Either find a solution or create one

• Good anticipation with long term solution

• Technical Learning:

• Picks up on technical things quickly, ever ready to learn new skills

• Keen to learn new services/product or technical knowledge.

Required Work Experience

• Minimum 5 years of experience in accounting, especially in general accounting, tax accounting, and AR/AP.

• Experience in working in an organization dealing and liaising with people at all levels, both internal and external

• Strong knowledge of Vietnamese accounting standards and current tax regulations.

• Proven experience in working with tax authorities and handling tax finalization.

Required Qualifications:

• Bachelor's degree in accounting, Finance, or a related field.

Required Languages:

• Good spoken and written English communication skill.

Travel / Rotation Requirements

• Ad-hoc