Executive Assistant to Chairman

7 days ago

Hanoi, Hanoi, Vietnam Aloha Consulting Group Full time $40,000 - $60,000 per year

ACG_3247_JOB

Our client is a Technology cooperation in Vietnam, seeking experienced professionals to join their firm:

1. Information Preparation - Analysis - Decision Support

  • Gather, synthesize, and review reports/documents/proposals; prepare full data sets, dossiers, and executive briefs to help the Chairman quickly understand core issues for decision-making.

  • Offer recommendations, guidance, and solution options on important matters.

  • Convey the Chairman's directives accurately to relevant parties; track, follow up, and oversee task progress, ensuring timely updates.

2. Work Management - Scheduling - Performance Coordination

  • Build and maintain an optimized work schedule; prepare all necessary materials for meetings, work sessions, and business trips.

  • Prioritize tasks effectively, anticipate emerging issues, and proactively suggest handling strategies.

  • Manage information flow, documentation, and deadlines to ensure timely and high-quality task completion.

3. Delegated Representation

  • Participate in meetings, capture essential action items, and communicate them accurately.

  • Represent the Chairman in engagements with clients, government authorities, corporations, and senior partners.

  • Uphold professionalism, conduct, and executive presence in all interactions.

4. Frequent Business Travel

  • Be prepared for regular domestic and international travel.

  • Arrange logistics, schedules, and documentation; coordinate with relevant stakeholders throughout business trips.

Requirements
  • Bachelor's or Master's degree in Economics, Finance, Banking, Commerce, or International Business.
  • Prefer graduates from Banking Academy, Foreign Trade University, University of Commerce, or equivalent institutions.
  • Minimum of 3 years working as a high-level Executive Assistant supporting top executives (Chairman, CEO, or similar roles).
  • Fluent Chinese (preferred as the primary working language).
  • Good English proficiency
  • Professional appearance, composed demeanor, and excellent communication etiquette.
  • Proven capability in executive support: organizing schedules, prioritizing tasks, and coordinating daily workflows.
  • Strong analytical and information-summarization skills.
  • Prefer applicants with exposure to finance, investment, or diversified business environments.
  • Outstanding communication and people skills, along with a refined and professional demeanor.
  • Logical thinking, quick execution, and capacity to work under high pressure.
  • Demonstrates absolute confidentiality, reliability, discipline, and resilience.
  • High sense of commitment, professionalism, decisiveness, and accountability.

Contact: Huong Do 

Due to the immense number of applications, only shortlisted candidates will be contacted.

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