Vietnamese only

The Finance Manager works closely with the Finance Director & Support Service to ensure strong financial control and management capacity for SCI Vietnam, enabling effective program delivery. The Finance Manager safeguards financial assets and SCI's reputation through robust systems, supervision, and regular audits of sub-offices and partners. This role ensures compliance with policies, timely and accurate financial reporting to SCI, donors, and regulators, and fosters coordination between Finance and Program teams. Additionally, the Finance Manager oversees timely budget development and strict monitoring of expenditures against plans.
In major humanitarian emergencies, flexibility in duties and working hours will be required.

I.    KEY AREAS OF ACCOUNTABILITY: 
As a member of the Management Team, contribute to:

•    Leadership of the Vietnam Country Office

•    Ensure Vietnam Country Office complies with all Save the Children Management Operating Standards and Standard Operating Procedures.

•    Support the development of an organisational culture that reflects our dual mandate values, promotes accountability and high performance, encourages a team culture of learning, creativity and innovation, and frees up our people to deliver outstanding results for children and excellent customer service for our Members and donors

•    Help design and implement a coherent organizational structure that is consistent with agency practices and appropriate to programme needs

•    Help establish, maintain, and improve active and regular working relationships with: host government authorities, partner agencies including humanitarian and development donors, and local and international NGOs

•    Ensure that all required support is provided promptly, at scale and in line with the rules and principles during emergencies, working closely with the Regional Office

Other specific tasks
1) Financial Planning and Analysis (FP&A)

•    Work with the team to ensure good development of Country Forecast, and monitoring of budget spent on monthly basis;

•    Ensure thorough and comprehensive overview on cost structure on periodical basis so as to maintain an appropriate cost structure for the organisation;

•    Endorse proposal budgets, ensuring the appropriate costs structure in the budget in terms of HR costs, NTC, shared direct costs;

•    Approve donor financial reports so as to ensure the accuracy of reporting figures

•    Closely work with the team, ensuring award management risks in budget management is mitigated;

2) Control and Compliance (C&C)

•    Support Finance and Support Service Director to update and improve financial policies and procedures, control and systems, commensurate and relevant to SCI Vietnam. 

•    Ensure country internal control system effectively and efficiency implemented and  embedded at country, fields offices;

•    Support Finance and Support Service Director in achieving finance management dash board (KPIs and Management indicators (MIs));

•    Support Finance and Support Service Director in ensuring no funding gap, no disallowance and no loss in organisation's assets;

•    Ensure sub- offices receive adequate support to operate efficient accounting systems;

•    Ensures adherence to prescribed policies and systems through effective supervision and regular internal audits to Sub-Offices. 

•    Monitor accurate and timely submission of financial reports, schedules and regulatory reports to SCI, donors and government regulatory agencies reports.

•    Assist in the design of financial management systems and trainings of communities on project management.

•    Review scope of work for external auditors and manage with Finance Monitoring team to ensure smoothly external audit process, timely respondind to auditors' queries.

•    Manage with the team so as to ensure finance visit to partners and sub-offices occurring as planned and with good quality;

•    Ensure SCI to be compliant with all financial auditing requirements including appropriate follow up and follow through of audit recommendations from the internal/external audit report;

•    Ensure SCI to be compliant with Government legal requirements with regard to tax issue,  Staff Social Unemployment and Health Insurance calculation and payment;

•    Ensure SCI to comply with Government financial reporting requirements applied to INGO;

4) Partnership Management

•    Enhance the partner capacity buiding in terms of financial management;

•    Conduct fraud raising awareness at partners;

•    Ensure partner finance visits are implemented on periodical basis so as to enhance the sound financial management at partners;

•    Work out to solve financial problems arising at partners.

5) Personnel Management and Staff Development

•    Manage finance staff including recruitment; performance review and career development.

•    In consultation with the Director of Finance and IT, assign appropriate tasks to each finance staff and re-allocate tasks including backstopping function when necessary to ensure the equitable responsibility among team. 

•    Take part in the recruitment of Project/Programme Manager.

•    Coordinate the finance staffs to ensure that they support each other when there is urgency that require the collective efforts from team.

•    Provide capacity building for staff and partners including training and development of financial skills for both finance and non-finance staff as well as managing capacity of Finance Team to ensure sufficient support provided to Program Teams and partners.

6) Country Counter Fraud Focal Point

•    Play as Country Counter Fraud Focal point

•    Ensure Counter Fraud Policy to be fully observed and implemented at country level

•    Act as investigation lead in fraud incident case to ensure the investigation is conducted in line with SCI policy.

7) Representation:

•    Contact with Regional; Head Office finance functions .

•    Participate in forum, meetings on financial management within and outside SCI.

•    Communicate with partners with regard to guidance, induction and awarness raising;

8) Others

•    Prepare ad hoc reports for SMT and Regional Offices as requried. 

•    Ensure effective communications and coordination between Finance and Program Teams as well as between Hanoi Office and Sub-Offices;

•    Contributes to the wider achievement of goals for children under the overall context of Save the Children in the Vietnam by participating in planning and coordination meetings as requested and when necessary;