Assistant General Manager

5 days ago

Ho Chi Minh City, Ho Chi Minh, Vietnam AI Talent Search (SEA) Full time

Title:
Office/General Manager Assistant

Working place:
Binh Tan, HCMC

Working hours:
Mon - Fri

Salary
: Up to $1000

Note: Please include your photo and age within the CV

Responsibilities

We are a leading in-vitro diagnostics (IVD) manufacturer with a global presence in over 100 countries. To support our expanding operations in Vietnam, we are seeking a highly organized and proactive Office/General Manager Assistant to provide comprehensive administrative and operational support to our local team. The ideal candidate should be fluent in both Vietnamese and Mandarin, possess strong multitasking abilities, and have experience in cross-cultural business environments.

Administrative Support:

  • Manage the General Manager's calendar, schedule meetings, and coordinate travel arrangements (including international trips).
  • Prepare and edit reports, presentations, and correspondence.
  • Maintain office filing systems and ensure efficient documentation.

Business Operations Assistance:

  • Assist in liaising with local authorities, partners, and clients.
  • Support market research, data collection, and business development activities.
  • Help coordinate logistics for product registration, shipments, and local compliance.

Communication & Coordination:

  • Serve as a bridge between the Vietnam office and headquarters in China.
  • Handle internal and external communications professionally.
  • Facilitate smooth collaboration with HR, finance, and other departments.

Travel & HQ Coordination:

  • Prepare logistics for the GM's and team's business trips.
  • Accompany the GM on occasional visits to China.
  • Assist in coordinating meetings and training sessions at HQ.

Required skills and experiences

  • 2+ years in an executive assistant, office management, or similar role.
  • Language: Fluent in Vietnamese and Mandarin.
  • Experience in medical devices, IVD, or healthcare industry is a plus.
  • Familiarity with Vietnam's business regulations and labor laws preferred.

Benefits

  • Opportunity to grow with a global IVD leader in a dynamic market.
  • Competitive salary and benefits package.
  • Exposure to international business operations.
  • Collaborative and multicultural work environment.

Other info

  • Report to: General Manager
  • Interview process: 2 rounds: 1 rounds with GM Vietnam and HR (online), 2nd rounds with GM HQ

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