Payables Account Specialist

**Objectives**:

- To actively support the operations of the accounts payable function, through a commitment to achieving our company goals.
- Strengthen and grow relationships with vendors and suppliers through timely payments.
- Proactively support the PTP Team Lead/ PTP Manager in tasks set out daily.
- You will be required to complete payments and control expenses by receiving, processing, verifying, and reconciling invoices.
- You will be required to check and maintain integrity of accounts payable data assigned to you.

**Key duties and responsibilities**:

- To reconcile processed work by verifying entries and comparing system reports to balances
- Match shipments to invoices and verify charges.
- Verify supporting documents in detail.
- Manage weekly vendor payments.
- Ensuring that requests and queries are dealt with efficiently.
- Acts as a relationship builder across internal functions.
- Supports the Payables manager/PTP Team Lead in the review of the service providers’ performance.
- Supports compliance to policies, procedures, and SOPs for Payables process.
- Works directly with the service providers to identify improvement opportunities.
- Develops and maintains effective working relationships with suppliers and aaddress to respond to vendor inquiries.
- Dispute management: Receiving and resolving escalations from suppliers, shared service center, stations/operations.
- Resolutions - Ensure that responses to query requests are provided within predefined timescales and resolve invoice and workflow rejections. Follow up with stations on unapproved/unresolved invoices.
- Vendor Master Update
- Reviews requests for updates or deletions
- Systems: Payables tool parameter maintenance
- Acts as a day to day contact with the local banks.
- To verify vendor accounts by reconciling monthly statements and related transactions
- Reporting - Reviews daily reports as well as ad hoc and other reporting mechanisms. Reports performance updates and escalations to Payables manager/PTP Team Lead and other stakeholder reporting as needed
- Review concur claims, ensure expenses aligned with Travel and Entertainment policy.
- Manage contracts and record them in contract management tool.

**Experience**
- 2-3 years accounts payable experience is a plus
- Proficient Microsoft Office knowledge and skills.
- Strong time management and organizational skills
- Ability to work with other departments, as well as independently & prioritize tasks.
- Strong analytic abilities.
- Ability to thrive under deadlines, drive results, multi-task, and work with a sense of urgency.
- Hands on experience in cloud accounting systems such as ERP, CW1.

**Working Location**: DHL Global Forwarding (Vietnam) Corporation - Head Office - 11th Floor, eTown2 Building, 364 Cong Hoa Street, Tan Binh District, Hochiminh city, Vietnam

**Why join DHL Global Forwarding?**

DHL Global Forwarding (DGF) is the world leader in air freight services and one of the leading providers of ocean freight services. Around 30,000 employees work to ensure the transport of all kinds of shipments by air or sea. DGF's logistics solutions span the entire supply chain, from the factory to the shop floor. They also include special transport-related services.

Our business model is very asset-light, as it is based on the brokerage of transport services between customers and freight carriers. We consolidate shipments to achieve higher volumes, purchase cargo space at better conditions and optimize network utilization. Our global presence means we can offer a variety of routing options and meet our customers' increasing demand for multimodal shipments.

As the world’s leading logistics’ company, DHL offers a wide range of interesting job challenges and opportunities in our different divisions around the globe. Our performance management system supports us in recognizing your potential, evaluating your performance, and continuously planning the development of your career with DHL. We will always enable you to take on responsibility and encourage your growth, personally and professionally.

We are proud of our history and what we have created, a global market leader with 30,000 passionate employees. Our aspiration is to become the undisputed leader in our industry, when people think of forwarding; we want them to think DGF, because we have:

- The largest global network with more than ~30,000 passionate employees
- The most efficient processes and fastest response times
- The best solutions and best customer service

Our Vision: The Logistics Company for the World

Our Mission: Excellence. Simply Delivered.

Our Purpose: We connect people, improving their lives.

Our Values: Respect & Results

Our Goals: Employer, Provider, and Investment of Choice, Living Responsibility