Fleet Officer

**JOB VACANCY ANNOUNCEMENT**

**Norwegian People’s Aid (NPA)** is an Oslo-based Humanitarian organization working in the field of Mine Action. We have operated in Vietnam since 2007 with Representative office and projects in Hanoi, Hue, Quang Tri and Quang Binh. We are seeking for qualified, enthusiastic, experienced Vietnamese applicants for **01 fulltime** **Fleet Officer (FLO)** working for NPA RENEW Quang Tri project, in Dong Ha city.

**Specific duties**

- Coordinate with Logistics Manager (LM) for logistic tasks; mostly be in charge of fleet management in overall. Survey, analyze, evaluate, and collect the quotes, suppliers’ performances in terms of vehicle service and maintenance, and proceed other tasks assigned under supervision of LM.
- Daily follow up routines of vehicles’ check by inspecting, checking, testing and reporting vehicle status in order to keep all vehicles in good condition for operations.
- Fully be responsible for maintaining a complete overview over all vehicles and for follow up on the fleet management procedures and on the continuous maintenance.
- Be in charge of providing daily vehicle check in order to any unnecessary problems happen. Evaluate, check and recommend items needed to be serviced under supervision of LM.
- Be responsible for recording and reporting logbooks, a full fuel consumption analysis and maintenance, follow up technical inspection and others related in vehicle log sheet and follow up on daily maintenance to prevent damages or unnecessary wear and tear.
- Provide a very comprehensive mechanical failure report (MFR) or other details on vehicles’ status. Advise and give suggestion and recommendation on MFR and others.
- Provide and archive a full documentation (vehicle registration, vehicle technical inspection and servicing, per vehicle).
- Do documentation filing of all paperwork related to fleet management and other logistic tasks. Make sure to keep accurate and up to date logístical records relating to fleet management.
- Directly coordinate with drivers and team leaders for inspecting the vehicle problems when receiving requests and reports including MFR, LDR and VAR.
- Inspect and check situation, status of vehicles and record when receiving report of MFR, LDR and VAR from drivers and team leaders.
- Provide repairs, fixing, maintenance and service of vehicles in order to make sure all related to logistics are smooth for operations.
- Arrange and follow up servicing and repairs and be responsible for technical inspection of all vehicles as required.
- Liaise with local authorities in terms of vehicles issues (registration, re-registration and others) as required.
- Be willing to work in flexible hours at Saturday and Sunday for vehicles service and maintenance as required by LM.
- Be capable of using logistic Agresso systems; recording vehicle details and run purchase orders in Agresso systems per vehicle.
- Provide supports to other projects (NPA Hue and NPA Quang Binh) including fleet management as well as other logistics required by LM
- Assist LM to make detailed plan for preparing the budget in terms of cost for vehicles servicing and maintenance, spare parts and other costs related to fleet management
- Assist LM in terms of administration and paperwork of custom procedures for goods received
- Create a smooth working relationship with other departments to be supported where an efficient exchange of information and feedback to respective line manager is a critical component
- Report to and implement logistic tasks under supervision of the Logistics Manager on a regular basis on logístical issues, fleet management and internal routines
- Any other tasks assigned by LM

**Required qualifications - experience**_:_**
- Driving license B2 or higher and driving experiences
- Vocational training certificates/BA degree such as certificate/degree of vehicle repairs and vehicle service; BA degree major of: Vehicle’s Engine processing technics, Engineering-Mechanics or other relevant fields
- Experiences and technical background such as vehicle repairs; fleet management, electricity and others is an advantage
- Familiarity in handy work is preferred
- Good ability of spoken and written English is preferred.
- Ability to work independently as well as in a team
- High motivation, good communication skills
- Computer skills required: Word and Excel, skills of computer software
- Other supplemented information when being required during the recruitment process
- Be solely responsible for obtaining the consent/permission of provided referee’s personal information which is contacted for reference in according to NPA recruitment process.

At any time, you can inform us of your decision to withdraw your consent for the continued use, disclosure, storage, and/or processing of your personal data for any of the purposes outlined above in written form to: Norwegian People’s Aid (NPA) in Vietnam, Room 401-403, building B5, Van Phuc Diplomatic Compound, 298 Kim Ma, Ba Din