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Specialist, HR Transactional

2 weeks ago

Việt Nam, Vietnam Coats Group plc Full time

**Date**:29 Sept 2025

**Location**: VN

**Company**:Coats

**Job Purpose**
- An accurate, concise summary in one or two sentences of why the job exists and the end results it is designed to achieve. Concentrate on why the job is required, not activities.

**Key Result Areas**
- 1. **Time Management**:

- Ensure the compliance in control employee work time following to law requirement
- Monitor and manage employee attendance, working hours, overtime (OT), leave, and absences.
- Ensure accurate timekeeping data is maintained in the HR system (HRIS) for payroll processing.
- Generate monthly attendance reports and analyse trends in absenteeism and OT.
- Coordinate with Functional Line manager to resolve attendance and leave-related issues.
- 2. **HR data management in HR systems & Employee Personnel profile updates**
- Maintaining employee record in HR system (Success Factor, local HR system) to ensure that the personal information and employment data is update timely and accurately.
- Responsible for all personnel data and ensure compliance with procedures.
- Ensure the HR filing system is well established: up-to-date, accessible, professional, labelling
- Coordinate with HR Team in HCM to ensure the implement procedures of employment such as labour contracts (extension/termination/amendment), employment letters and reference letters.
- Ensure data confidentiality and compliance with data protection policies.
- 3**. Health Check Management (Annual & Occupational Health Checks) at site**
- Plan and coordinate the annual health check for all employees, ensuring compliance with Vietnamese labor laws.
- Organize occupational health checks for employees in specific job roles as per workplace safety regulations (12 months cycles for new hires and 2 big cycles for all employees at site)
- Work with external medical providers to schedule, conduct, and report on health check results.
- Work with HS, HRBP and function to ensure the employee assigned
- Ensure proper documentation and follow-up actions for employees requiring medical attention.

**4. Manage labour compliance of service contractors**
- Maintain contractor workforce records, include attendance logs, payroll records, contract to ensure compliance and provide data for audit purpose

**5. Social Insurance, Health Insurance & Unemployment Insurance (SI, HI, UI)** - for responsible site
- Handle employee registration for new hire and update employment data changes such as salary, title and termination to Vietnamese Social Insurance as current laws on monthly basis.
- Process and track monthly claim of compulsory medical insurance (Sick leave, maternity, work injury claims) to ensure timely beneficiary payment for employee
- Ensure the Social Insurance book is closed and return timely to resigned employee.
- Work with Social Insurances Dept on new issues of SMU and inform to employees/ team promptly
- Other tasks, projects and Initiatives per assignment of Head of Total rewards and Transactional.

**Knowledge, Competencies and Key Behaviours Required**
- University degree in Human Resources, Law, Business Administration or equivalent
- A minimum of 2-3 years working experience in multi-national company of manufacturing industry in medium to large scope
- Knowledge and experience for Labour law is preferred
- Good Communication skills within all levels of the organisation, externally and internally.
- Strong Time Management skills
- Ability to work under pressure and tough deadlines
- HRIS such as Success Factor, SAP, workdays
- Good written and oral English.
- Excellent MS Office skills (MS Excel, MS PowerPoint),